To support our growing team, we are looking for an experienced Executive Assistant to work closely with our Heidelberg-based founder. In this role, you will take a hands-on and high-ownership approach to supporting leadership in navigating a fast-moving environment. This includes developing the structures, processes, and culture that enable high performance for a cutting-edge AI infrastructure company.
Tasks
* Anticipating needs, surfacing risks, and solving problems
* Own calendar, travel, and logistics management in Germany and worldwide
* Operate with strong judgment, knowing when to act independently and when to escalate
* Spot friction in day-to-day operations and proactively improve how things work
* Act as a coordination hub across teams (ie engineering, operations), helping align priorities and unblock execution
* Prepare and structure internal documents, presentations, and communications for leadership and external stakeholders
* Manage ad hoc, high-priority projects with high ownership and minimal guidance
* Help build lightweight structures and systems in a fast-evolving startup environment
Requirements
* Strong organizational and execution skills with a clear “get things done” mindset
* Experience supporting senior leadership and/or founders in a fast-paced, highly technical startup environment (consulting or VC experience also relevant)
* High level of ownership, reliability, and attention to detail
* Ability to manage multiple priorities across teams, stakeholders, and time zones
* Strong communication skills in English and German (written and verbal)
* Comfortable operating in ambiguity and building structure where none exists
* High level of discretion and trust when handling sensitive information
* Familiarity with tools such as Microsoft Office, Confluence, Jira, or similar SaaS platforms
* Based in or near Heidelberg, with the ability to join on-site regularly as part of a hybrid work setup.
Nice to have
* Experience working with international, distributed teams (EU/US)
* Strong interest in AI infrastructure, distributed systems, or technical product environments
Benefits
* Build something big: Help build and scale a fast-growing AI infrastructure startup
* Pay & perks: Competitive compensation with a performance-based incentive, subsidized Deutschlandticket, and access to a discount portal
* Work your way: Flexible hours with hybrid and remote-friendly* options
* Fast lanes, no red tape: Flat hierarchies and rapid decision-making mean ideas ship quickly
* Global team: Work with a diverse, international team across Germany and the USA
* Modern headquarters: Well-stocked office near the Heidelberg Hauptbahnhof, available on a hybrid basis or as a place to connect during our quarterly team workshops
* Top setup: Your choice of high-quality hardware and equipment
turbalance is an innovative, emerging startup that transforms AI laws. We are a team of passionate problem-solvers who believe in what we’re building. We constantly push boundaries and embrace our inner nerds as we find new ways to tackle complex challenges. You will find a dynamic work environment here, with flat or even non-existent hierarchies and the chance to take on responsibility from day one.
Challenge the laws of AI with us
At turbalance, we’re reimagining AI. If you’re passionate about pushing boundaries in AI and ML, thrive in an engineering-driven culture, and have expertise in both ‘knowing the model’ and ‘knowing the hardware’, we’re here to empower you to realize your full potential. Join our interdisciplinary team and help us build a cutting-edge solution that democratizes AI.