Team Assistant (M/F)
For one of our client located in Luxembourg, we are currently looking for a Team Assistant (M/F) in the framework of a temporary contract of 5-6 months.
Your tasks :
- Manage business calendars,
- Organise meetings and conferences,
- Support the organisation of internal and external events,
- Arrange business travel and process expense claims,
- Schedule interviews for recruitment and meetings with external suppliers,
- Maintain up-to-date diaries and contact lists,
- Coordinate and oversee administrative support,
- Prepare and review documents and presentations,
- Handle internal and external correspondence,
- Take meeting minutes as needed,
- Oversee document management: filing, archiving, and database maintenance,
- Serve as back-up to the Secretary General's Personal Assistant,
- Provide additional support to Management Board members.
Your profile:
- Bachelor's degree,
- Minimum three years' experience in a similar role,
- Excellent written and spoken English; other EU languages are an asset,
- Strong skills in Outlook and MS Office (Word, Excel, PowerPoint),
- Familiarity with video conference tools is an advantage,
- Knowledge of SharePoint and Oracle Fusion is a plus.