Executive Assistant/Office Manager
Global Private Equity Firm - Centrally located in Berlin
My client is seeking a highly organised and resourceful Executive Assistant / Office Manager to provide dedicated support to a dynamic founder of a leading Berlin-based venture capital firm. This is a unique opportunity to work at the heart of a purpose-driven investment business, supporting innovative companies shaping the future.
In this role, you will combine classic EA responsibilities with office management duties, ensuring both the founder’s schedule and the office environment run seamlessly. You will be a trusted gatekeeper, a proactive problem-solver, and an essential partner in enabling the founder to focus on strategic priorities.
Key Responsibilities
* Proactively manage the founder’s complex calendar, travel arrangements, and meeting schedules.
* Act as the primary point of contact for internal and external stakeholders.
* Organise internal & external meetings and team events.
* Prepare briefing materials, presentations, and follow-up documentation.
* Oversee day-to-day office operations, including supplies, vendor management, and facilities coordination.
* Assist with recruitment coordination and onboarding of new team members.
* Support the smooth execution of special projects and ad hoc initiatives.
* Ensure the office reflects a professional, welcoming, and efficient working environment.
About You
* Previous experience as an Executive Assistant, Office Manager, or in a similar support role, ideally in a fast-paced, international setting.
* Exceptional organisational skills with the ability to manage multiple priorities simultaneously.
* Professional communication skills in German and English (both written and spoken).
* Strong discretion and ability to handle confidential information.
* A proactive mindset with strong problem-solving abilities and a “can-do” attitude.
Why Join?
* Work directly with a visionary founder in the venture capital space.
* Be part of a mission-driven organisation investing in innovative, impactful companies.
* Enjoy a collaborative, international work environment in central Berlin.
* Competitive salary and benefits package.