Patvocates is a Germany-based, patient-driven, not-only-for-profit consultancy, acting in the triangle of patient advocacy, health policy and medicines research and development. Tasks Executive Support & Scheduling Manage CEO’s calendar, including scheduling internal/external meetings Prioritise conflicting appointments and reschedule where necessary Ensure CEO has sufficient prep and rest time between engagements Proactively flag and resolve calendar conflicts Meeting Preparation & Follow-up Prepare meeting briefings: agendas, participant bios, background notes Ensure CEO is prepped on strategic context and key decisions Take and distribute high-level meeting notes, track action items Coordinate meeting logistics as required (Zoom links, venues, catering, etc.) Organisational Support Support preparation for all internal company meetings, including content and logistics Strategic & Operational Support Act as a liaison between CEO and leadership team Attend all leadership and team meetings, ensuring note taking, dissemination of actions, and active follow-up Act as a sounding board for the CEO on decisions and ideas Maintain oversight of top-level business and team priorities Travel & Logistics Book flights, hotels, and transportation for domestic and international travel Prepare detailed travel itineraries Manage visas, travel insurance, and other documentation Adjust plans quickly when delays or issues arise Communication Management Monitor and triage CEO’s inbox, flagging important messages Draft emails, memos, or speeches for internal and external audiences Maintain confidentiality of sensitive information Act as a communication gatekeeper to help CEO focus Project & Task Management Manage special projects on behalf of the CEO (e.g., organisational, strategic initiatives) Ensure follow-through on delegated tasks Help CEO stay organised with virtual tools and systems Stakeholder & Relationship Management Proactively coordinate communication with the company’s key stakeholders Maintain contact lists and track touchpoints Organise meetings and F2F events with key stakeholders Data & Document Preparation Review all content materials that the CEO will deliver and provide commentary or analysis as required Compile reports, business reviews, and briefing documents Handle expense reports and budget tracking for the CEO Confidentiality, Judgment & Professionalism Handle sensitive company and personal matters with discretion Act with diplomacy, sound judgment, and a high degree of professionalism Requirements Home-based in Spain. Minimum professional experience of 5 years as an Executive Assistant / Personal Assistant Proactive, dynamic, and flexible approach to work Excellent organisational, communication, and problem-solving skills Very advanced English (C2), written and spoken. High-level ability to use electronic office and online tools (Word, Excel, PowerPoint, SharePoint, Email, Telegram). Ability to be pro-active, flexible, self-driven and work independently from home office, within tight timeframes Experience of collaborative working in a virtual environment (with a team distributed across Europe). Commitment to patient-centred healthcare and the core values of patient-led organisations. Availability to travel. Benefits Full time / permanent. Working language is English. Travel up to 30 days a year. Home-based in Spain. Gross salary: 45,000-50,000 EUR/year