Document Controller
Duration: 01/01/2026 - 31/12/2026
Location: Essen, Germany
Rotation: Monday - Friday, 8 hours per day
Type: Freelance
Description:
Function / Role
Operational responsibility for the formal, procedural, and system-based management of all project-related documents within the Document Management System (DMS). Ensure that all technical and administrative documents are complete, version-controlled, reviewed, and archived according to project requirements.
This role generally supports the Document Manager.
The work location is the Autarkie construction site in Biblis.
Position Objective
Ensure an organized and traceable document flow between all project stakeholders (engineering, suppliers, client).
Support project execution through correct and legally compliant document control.
Guarantee data quality and revision security within the DMS.
Main Tasks
Document Management: Maintain, store, and version all project documents in the DMS (e.g., technical drawings, specifications, test reports, manuals).
Document Review (Formal Check): Verify incoming and outgoing documents for completeness, correct metadata, numbering, file formats, revision, and approval status.
Version and Revision Control: Ensure that only the latest approved version is in circulation; label and archive older revisions.
Review and Approval Processes: Initiate and track review workflows, support reviewers and approvers, and document approval history (audit trail).
Document Distribution: Prepare and send document transmittals to internal/external recipients; maintain distribution lists and dispatch records.
Supplier Documentation: Receive, check, and manage document deliveries from suppliers; provide feedback on discrepancies; maintain the Document Status Report (DSR).
DMS Maintenance: Upload documents, maintain metadata, update statuses and approvals, and assist users with system usage.
Paper Archive: Create a general paper archive reflecting the digital state, which can be handed over to the client as part of the final documentation.
Archiving & Handover: Compile and quality-check the final documentation (As-Built) for transfer to operations or DMS EASY.