COMPANY OVERVIEW
A Japanese research-driven pharmaceutical company is seeking an Assistant Manager (Commercial Operation) based in Düsseldorf.
The company is committed to developing innovative solutions that bring hope to people facing illness. The German subsidiary plays a key role in driving business across Europe, supporting commercial operations, corporate planning, supply chain, compliance, and event management.
JOB RESPONSIBILITIES
This role will support the Corporate Planning & Management Department as well as the EMEA Commercial Operations Department, ensuring smooth operational management, financial coordination, and efficient administration for business expansion across the EMEA region.
Commercial Operations & Administration
* Provide administrative support for EMEA Commercial Operations members, including travel arrangements and office equipment coordination.
* Manage on‑boarding and off‑boarding procedures for department members.
* Oversee budget control processes (e.g., KAM budget, marketing expenses) in cooperation with relevant managers.
* Serve as local manager for product distribution and customer service in collaboration with 3PLs (Third‑Party Logistics Providers).
* Handle inventory demand forecasting, procurement, monitoring, reporting, stock checks, and reconciliation with 3PLs.
* Act as the local contact for 3PLs and the European Supply Chain Department (London).
Sales, Marketing & Event Management
* Organize and administer internal and external events (meetings, trainings, exhibitions, congresses, workshops).
* Manage communications and contracts with healthcare professionals (HCP), healthcare organizations (HCO), and service providers, including mandatory documentation.
* Support marketing activities, including communication with external agencies.
* Execute daily/weekly/monthly product sales analysis and reporting.
* Liaise with Sales Managers and Country Managers to provide operational support.
* Manage promotional materials, including online shop maintenance, stock monitoring, ordering, assignment of material IDs, and destruction documentation.
SAP & System Management
* Manage SAP maintenance and change requests; troubleshoot system issues in cooperation with MT Pharma IT Specialists.
* Support centralized IT specialists during SAP-related projects, upgrades, and system enhancements.
Compliance & Cross-functional Support
* Support documentation and coordination for compliance matters.
* Regularly collaborate with other internal departments to support cross-functional activities.
* Provide support to staff at MT Pharma Düsseldorf and group companies as required.
* Serve as deputy for Assistant Manager (Project Management) when needed.
JOB REQUIREMENTS
* Experience in business administration; pharmaceutical, medical sales, or logistics experience preferred.
* Strong computer skills: Microsoft Office, goods management/logistics systems, and SAP (SAP experience is an advantage).
* Excellent team player with strong analytical and problem-solving abilities; structured, proactive, and highly motivated.
* Fluent in both German and English (spoken and written).
* Ability to manage multiple tasks in a dynamic environment and embrace challenges.
* Strong communication and interpersonal skills to effectively partner across departments.
BENEFITS FURTHER
* 40-hour workweek
* Flexible working hours
* Mobile Work Policy: Office-based contract with the option to work up to 2 days from home (min. 3 office days/week).
* Onboarding: For the first 1–2 months, approx. 4 office days/week required.
* Fixed term contract up to 1.5 years
Apply online or feel free to contact me directly for more information about this opportunity.
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