Executive assistant to the coo & cio (f/m/d)

tonies is the world's leading interactive audio platform for children, with over 10 million Tonieboxes and 125 million Tonies sold globally. Our intuitive, screen-free system empowers children to learn and play independently in a safe and engaging way.

With a presence in over 100 countries and a diverse portfolio of ~1,400 Tonies across multiple languages, we continue to redefine how children experience storytelling and learning. Since our IPO in 2021, our global team of 550+ colleagues is united by a shared mission: shaping the future of play, learning, and imagination.

You as part of tonies:

As Executive Assistant to the COO and CIO, you will act as a trusted partner at the heart of our global operations and technology leadership.

This is a high-impact role that goes beyond traditional administrative support—you will help drive efficiency, enable decision-making, and ensure seamless execution at C-level. Working closely with another assistant in a shift model, you will ensure full coverage and continuity.

Your tasks and responsibilities will include:

Executive Support & Prioritization

• Proactively manage complex calendars, priorities, and workflows for the COO and CIO
• Anticipate needs, resolve conflicts, and ensure optimal time allocation aligned with business priorities

Stakeholder & Communication Management

• Serve as a key interface between the executives and internal/external stakeholders
• Ensure clear, professional, and timely communication across all levels of the organization

Meeting & Decision Enablement

• Plan, prepare, and coordinate high-level meetings (Board, C-Level, leadership forums)
• Prepare agendas, materials, and follow-ups to ensure effective decision-making and execution

Project & Content Support

• Support strategic initiatives, including research, analysis, and preparation of high-quality presentations
• Track key action items and ensure follow-through across teams

Travel & Office Coordination

• Organize efficient international travel, including complex itineraries
• Oversee executive office operations to ensure a smooth and professional environment

Confidentiality & Governance

• Handle sensitive information with the highest level of discretion
• Support adherence to governance, deadlines, and key business processes

Continuous Improvement & Risk Management

• Identify and eliminate bottlenecks across the NPI and PDP processes.
• Establish proactive risk management and mitigation routines for launch readiness and production ramp-up.

What we are looking for:

Experience & Background

• 5+ years of experience as an Executive Assistant at senior leadership level
• Experience in a fast-paced, international environment (e.g., listed company, consulting, finance, or tech)

Skills & Capabilities

• Outstanding organizational and prioritization skills
• Strong communication skills in German and English (written and spoken)
• High attention to detail combined with a pragmatic, solution-oriented mindset
• Ability to manage multiple stakeholders and topics simultaneously

Mindset

• Proactive, structured, and highly reliable
• Comfortable operating in a dynamic, fast-changing environment
• Strong sense of ownership and professionalism

Technical Skills

• Advanced proficiency in Google Workspace and Microsoft Office (especially PowerPoint & Excel)

Flexibility

• Willingness to work in a shift model (early/late) and availability on Fridays

Why tonies?

Good to know: We are committed to inclusion and diversity. We celebrate different abilities, ethnicities, faiths, and genders. Everyone is welcome at all stages of their journey with us.

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