Office Manager & Assistant to CEO m/f/d - (Part-time) 50 – 60 %
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Organization
Established by the Financial Stability Board in June 2014, the Global Legal Entity Identifier Foundation
(GLEIF) is a not-for-profit organization created to support the implementation and use of the Legal
Entity Identifier (LEI). GLEIF manages a network of partners, the LEI issuing organizations, to provide
trusted services and open, reliable data for unique legal entity identification worldwide. GLEIF
services ensure the operational integrity of the Global LEI System and facilitate making the LEI a
broad public good available on our website. As a result, the LEI remains the industry standard best
suited to providing open and reliable data for unique legal entity identification management. Learn
more at .
Position summary
The GLEIF Assistant & Office Manager will support CEO & Management from Monday-Friday in a
timely and professional manner. The Assistant & Office Manager’s main duties include scheduling
meetings, making travel arrangements and organizing daily calendars. We seek an individual with the
ambition and skill to perform in a global organization.
Key Responsibilities:
Assistance:
1. Assist CEO and COFO with in- and external appointments and calls independently
2. Manage CEO’s and COFOS´s calendar and team calendars
3. Manage day-to-day administrative tasks for CEO & COFO (e.g., expense reports, T&E budgeting)
4. Records management activities, including production, composition, copying, filing and faxing of
reports, presentations and meeting minutes
5. Ensure and maintain an up-to-date contact list of suppliers
6. Gatekeeping
Office Management:
7. Maintain and order office supplies including furniture and access cards according to corporate
policies
8. Receipt, distribution and dispatch of mail
9. Provide support on ad-hoc projects as designated by superior on demand
10. Seeing to staff needs and requests like, complaints and others
11. Coordinating with cleaning service, facility manager and landlord for all office related issues
Event & Travel Management:
12. Searching for meeting and event locations national and international
13. Organize and coordinate functions, such as workshops, staff events, luncheons, catering, annual
dinners and meetings
14. Work closely with the Communications team on event execution
15. Hotel arrangements, including contract negotiations for GLEIF participants (CEO, Board,
Managers)
16. Travel arrangements for CEO & COFO
17. Travel coordination for Board Members and Managers
18. Event management personally at the location and ensure smooth functioning
19. Checking on the actual bill before coordinating with GLEIF’s Finance department regarding
payment for catering and cost center
20. Support GLEIF’s Company Secretary in the preparation of Board Meetings
Experience and competencies for success
21. First Experiences in a multi-national, multi-cultural corporation is a plus
22. Strong office management skills with at least 2+ years of experience in similar functions
23. Exceptional personal skills including social competency, strong cross-functional communication
and people skills
24. Initiative and creativeness, flexible and able to work in a dynamic work environment
25. High energy and to be engaged both inside and outside of normal business hours
26. Excellent IT Skills and demonstrated proficiency in Microsoft Office (Word, PowerPoint, Excel,
Outlook) and a quick learner of processes and systems
27. Fluent spoken and written English and German
Reports into: CEO & COFO Management responsibility: No Location: Frankfurt, Germany Scope: Part-time 50 – 60 %
All foreign applicants from outside the EU must have a valid work permit to work in
Germany.
What we offer
This is an opportunity to make an impact on the transparency of the financial services and other
industries in a not-for-profit, stable business that is committed to investing in the foundation, its
partner relationships and its employees. You will join a highly motivated team with the mission
to successfully implement the Global Legal Entity Identifier System. Compensation and benefits
will be of course adequate to the position.
In addition, we offer:
28. Multicultural organization with the office directly in the city center of Frankfurt
29. Open office space that facilitates & encourages collaboration; headphones allowed
30. Subsidized gym membership
31. iMac workstation with 2 displays; custom Keyboard if required
32. Company iPhone & Macbook
We look forward to your application. Please send your résumé alongside a letter of interest to
.