It office administrator (m/f/x)

IT - Information Technology
IT Office Administrator (m/f/x)
IT Office Administration and Operational support
Perform core administrative activities of the IT Office to ensure efficient daily operations
Manage meeting logistics and related administrative follow up for IT Management as required
Organize and coordinate events for the IT department
Perform follow-up of contracts and suppliers for the IT department
Support inquiries and follow-up related to procurement and invoices administration
Budget and Cost Support
Support the preparation of the IT Budget by collecting and consolidating relevant information
Track IT Budget and expenses ensuring relevant information is collected in a timely and structured matter
IT Governance Documentation and Control
Drive drafting, update and distribution of IT governance artefacts
Keep governanc-related records, evidence and supporting documentation up to date
Contribute to the continuous improvement of the IT governance practices
Risk Management, BIA and Compliance
Drive the execution of IT Risk assessments and Business Impact Assessments
Consolidate information, evidence and documentation required for internal assessments audits, compliance reviews and external regulatory declarations
Ensure mandatory reading and related compliance follow-up activities required
Plan, attend and minute governance and risk-related meetings and forums, including the IT Risk Management Forum
Drive the monthly update process for the IT Risk Management Forum, including collection of updates, preparation of material, recording of actions, and follow up through completion
Process Improvement and Tool Support
Identify opportunities to improve IT office administrative, governance, compliance, and reporting processes, and contribute to the implementation of enhancements
Excellent communication skills in English
Ability to handle confidential information with discretion xmdgtar
Comfortable handling both administrative and governance/compliance-related responsibilities
Team player with a hands-on and pragmatic mindset
Familiarity with governance documentation, compliance evidence, risk registers, action tracking, or audit preparation
used by IT, Purchasing, and HR functions
Knowledge of French and German desirable; IT department or in a governance, compliance, purchasing, or administrative
support environment