Verwaltungsangestellte/r
Wackernheim, Germany
Ausschreibungsbereich
WER DARF SICH BEWERBEN: / WHO MAY APPLY:
INNERBETRIEBLICHEArbeitnehmer in Deutschland. Dies umfasst alle ortsansässigen Beschäftigten der US Streitkräfte, einschliesslich US Air Force und AAFES-Europe, innerhalb Deutschlands./
Current INTERNAL Local National Employees throughout Germany. This covers all current Local National employees of the U.S. Forces in Germany, including U.S. Air Force and AAFES-Europe within Germany.
und / and
AUSSERBETRIEBLICHE Bewerber, die in Deutschland wohnhaft sind./EXTERNAL Local National Applicants, who reside in Germany.
Hauptaufgaben
Serves as Administrative Assistant within the Administration and Personnel Office. As such insures that the execution of the administrative program adheres to a variety of the legal stipulation, USAREUR instructions and requirements of collective tariff agreement. Oversees the administration of approx. 45 assigned employees, primarily drivers and white collar employees. Serves as source of information on a variety of applicable norms to include German Traffic Regulation, (Lenk- und Ruhezeiten), Work Time Act (overtime hours ), Collective Tariff Agreement and USAREUR&AF implementing instructions, for being on call, performing work under severe conditions, going on TDY within and outside Germany. Incumbent frequently interfaces with the Controlling and Service Directorate, Foreign Forces Payroll Office in a variety of payroll related issues and other matters relating to the employment of LN personnel (continued pay, death, retirement, Lohnfortzahlung im Krankheitsfall, Sterbefälle, Rente, medical reintegration measures, etc.).
Assumes responsibility for the full range of duties in the proper computation of overtime hours under consideration of extended work hours for motor vehicle operators, shift and leave schedules under consideration of current tasks imposed on organization. Monitors trip tickets for determination of work hours. Monitors and evaluates a variety of internal data source and documents, to include trip tickets, DIP Clearance Reports, etc. for determination of work hours. Reviews available documentation (to include trip tickets, tachograph) for determination of driver's entitlement for R8 and severity allowances, start and end time of daily duty tour, on call duty and reviews deficiencies, obtains clarification and/or corrective action. Reports deficiencies to the drivers' supervisor and computes entitlements. Reviews work schedules for stand-by duty in regards T&A related issues and provides overview and data compilation to the supervisor in support of the supervisor's validation process to ensure balanced work assignment and to minimize overtime usage. Prepares and maintains the group's payrolls requiring the retrieval of data in a variety of systems. Based on the sections input provides established work schedules and evaluation of trip tickets; enters such pay and attendance factors as annual, cure, and maternity leave, sick absence, overtime supplements, severity allowances, compensatory time, shift and night work, stand-by duty, maneuver allowance, participation in subsistence, and applicable codes for temporary off-post duty in the applicable systems. Supports supervisors in the monitoring process by providing internal control sheets and data in regards to monthly overtime accrual and sick rates for effective sick absence control and reports to supervisor. Makes recommendations for temporary job reassignments in cases of prolonged sickness. Reviews the section's annual leave schedule and discusses leave usage with assigned employees to avoid bottlenecks in work accomplishments. Based on the defined approval criteria, for annual leave, compiles the leave master plan forecast, and provides pertinent documentation to the supervisor. Prepares and submits standardized templates on leave approvals and disapprovals to the employees. Reviews requests for absence with pay to insure compliance with the stipulations of CTA II Section 28. Manages unit internal significant personnel related files for each employee. Responsible for a correct input of data into LNTAP and the punctual preparing and forwarding of the Final monthly time and attendance report. Provides input for statistical analysis and presentation such as Review and Analysis.
Prepares and process TDY requests for the entire organization. This includes preparing travel authorization documents prior to travel and consolidation and compilation of documentation for reimbursement of travel expenses and all documentation supporting the claim. Verifies entitlement for travel allowance referring to operating procedures and a variety of provisions contained in applicable tariff appendix, implementing instructions, and internal guidelines which often require cross-checking or further verification. Verifies and, as appropriate, modifies cost estimates made by submitting element. Assist and advises blue-collar drivers in preparing and completing documentation. Determines, if advance payment was authorized and effected, maintains appropriate suspense file, and considers amount paid in processing of documents. Coordinates with higher level budget sections and with the Office of Defense Cost. Performs other duties as assigned.
Qualifikationsanforderungen
Description of the Education & Training Levels:
https://portal.chra.army.mil/mnrs?sys_id=0a86e971cd2d2d10aaffb5ebb50f5ac9&view=sp&id=mnrs_kb_article&table=kb_knowledge
ZB-05:
E&T Level I: 2 years of creditable experience as defined in A below PLUS 2 years of experience as defined in B below.
E&T Level I: 2 Jahre anrechenbare Erfahrung wie beschrieben unter A, PLUS 2 Jahre wie beschrieben unter B.
Current employees who do not meet E&T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below.
Innerbetriebliche Arbeitnehmer, die den E&T Level I nicht haben und zur Zeit nicht in einer gleichen oder aehnlichen Stelle arbeiten, benoetigen 2 Jahre zusaetzliche Erfahrung wie beschrieben unter A.
E&T Level II: 1 years of creditable experience as defined in A below PLUS 2 years of experience as defined in B below.
E&T Level II: 1 Jahr anrechenbare Erfahrung wie beschrieben unter A, PLUS 2 Jahre wie beschrieben unter B.
E&T Level III: 1 year of experience as defined in B below.
E&T Level III: 1 Jahr anrechenbare Erfahrung wie beschrieben unter B.
E&T Level IV: No additional experience required.
E&T Level IV und hoeher: Keine zusaetzliche Erfahrung erforderlich.
Current employees who have served one year in the same or similar occupation are qualified for the next higher grade.
Innerbetriebliche Arbeitnehmer, die bereits 1 Jahr im gleichen oder aehnlichen Taetigkeitsbereich beschaeftigt sind, qualifizieren fuer den naechst hoeheren Bezahlungsgrad.
Experience A: Included clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events or as a cashier, etc.
Erfahrung A: Allgemeine Buerotaetigkeit z. B. Computeranwendung, Buchfuehrung, Inventuren, Telefon- oder Organisationsarbeit oder Kassierertaetigkeit.
Experience B: Experience in the same or similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled. The amount of the higher level experience must be in a reasonable relation to the required total number of years.
Erfahrung B: Stellenbezogene Erfahrung, die zeigt, dass der Bewerber ueber das erforderliche Wissen, sowie Kenntnisse und Faehigkeiten der zu besetzenden Stelle verfuegt. Die Erfahrung muss einen angemessenen und vergleichbaren Schwierigkeitsgrad der Taetigkeit der Freistelle aufzeigen. Der Umfang der Erfahrung in hoeherwertigen Taetigkeiten muss in einem sinnvollen Verhaeltnis zur Gesamtzahl der geforderten Jahre stehen.
* Führerschein der Klasse B wünschenswert./German driver's license class B desired.
* Kenntnisse im Umgang mit Büroanwenderprogrammen erforderlich./Office automation skills are required.
LANGUAGE PROFICIENCY LEVEL / SPRACHKENNTNISSE:
Englischlevel B1 UND Deutschlevel C1 erforderlich.
Sie können ihre Sprachkompetenz kostenlos testen. Sie finden zahlreiche Testanbieter online, die Tests für die ‚Sprachniveaustufen nach dem Gemeinsamen Europäischen Referenzrahmen' (GERS) anbieten. /
English Language Proficiency Level B1 AND German Language Proficiency Level C1 required.
You may test yourself for free at one of the various online providers, who offer tests under the 'Common European Framework of Reference for Languages' (CEFR).
https://portal.chra.army.mil/mnrs?sys_id=13a66d71cd2d2d10aaffb5ebb50f5aa0&view=sp&id=mnrs_kb_article&table=kb_knowledge
Auswahlkriterien auswählen
Generelle Informationen für LN-Stellenausschreibungen - bitte lesen:
General Information for LN Job Announcements - please read:
https://portal.chra.army.mil/mnrs?sys_id=77e3ac4a5ce32110924578e08ba9227c&view=sp&id=mnrs_kb_article&table=kb_knowledge
Beschäftigungsbedingungen
* Falls erforderlich, ist der Arbeitnehmer verpflichtet haeufig und regelmaessig Dienstreisen innerhalb und ausserhalb Deutschlands durchzufuehren und regelmaessig Schichtarbeit, Wochenend- und Feiertagsarbeit in erforderlichem Umfang zu leisten./If requirement exists, the incumbent of this position is obligated to perform TDY within and outside Germany, shift work, weekend and holiday work.
Das bieten wir Ihnen:
- einen globalen Arbeitgeber, der für kulturelle Vielfalt und Chancengleichheit steht
- ein Arbeitsverhältnis in internationalem Umfeld und kollegialer Atmosphäre
- hohe Arbeitsplatzsicherheit und eine attraktive Vergütung nach deutschen Tarifverträgen (TV AL II, Schutz TV), mit u.a. folgenden tariflichen Ansprüchen:
- 30 Tage Urlaub bzw. 36 bei schwerbehinderten Arbeitnehmern (zusätzlich sind gemäß Tarifvertrag der 24.12. und der 31.12. frei)
- Urlaubs- und Weihnachtsgeld (insgesamt 13 Monatsgehälter)
- eine Reihe von zusätzlichen sozialen Leistungen (u. a. eine betriebliche Altersvorsorge (Allianzgruppenversicherung) und vermögenswirksame Leistungen)
Über den Tarifvertrag hinaus:
- sind 8-9 US-Feiertage i.d.R. zusätzlich arbeitsfrei durch Umverteilung der Arbeitszeit (durch Betriebsvereinbarung geregelt)
- bestehen betriebsinterne Regelungen zu flexiblen Arbeitszeitmodellen, situationsbedingtem mobilen Arbeiten und Prämien für Betriebszugehörigkeit und besondere Leistungen
- existieren Gesundheits- bzw. Fitnessprogramme, die u.a. die kostenfreie Nutzung der betrieblichen Fitnesscenter beinhalten
We offer:
- a global employer who stands for cultural diversity and equal opportunities
- employment in an international environment with a welcoming atmosphere
- high level of job security and attractive pay under German tariff agreements (CTA II; Protection Agreement) including, but not limited to, the following tariff entitlements:
- 30 days of annual leave; 36 days for severely handicapped employees (additional time-off on 24 & 31 December per tariff agreement)
- vacation and Christmas pay (total of 13 monthly salaries)
- various additional social benefits (e.g., employer pension scheme through Allianz group insurance; property accrual payments)
Beyond the tariff agreement:
- usually time off on 8-9 U.S. holidays due to work hour redistribution (governed by shop agreement)
- employer-specific programs for flexible work schedules; situational mobile work; length-of-service/performance awards
- health promotion and fitness programs, including free use of employer-run fitness centers.