At Fundamentals S.A., we offer more than just a job, we provide the opportunity to be part of a dynamic, forward-thinking team where your talents will be recognized, your ideas encouraged, and your career growth fully supported. This is your chance to join an organization driven by innovation, collaboration, and a shared commitment to excellence in the fast-evolving financial sector.
As an independent, specialized professional in the financial industry, we offer a wide range of services, including domiciliation, corporate secretarial, accounting, fund administration, directorship, tax compliance, and company winding-up assistance. Our success is grounded in our core values: Think Bold, Act Trustworthy, and Grow Together, which guide us in delivering exceptional, tailored solutions to our clients while remaining agile and responsive to their needs.
At Fundamentals, we understand that our strength lies in the relationships we build — with our clients and within our team. Our corporate culture fosters transparency, inclusiveness, and open communication, empowering each individual to contribute their unique perspectives. Growth is at the heart of our company, and it’s a continuous journey for both the organization and the people who make it thrive.
We are looking for a Manager Client Administration to lead our Fund Team on a permanent contract.
In this capacity, you will assume responsibility for client relationships and the corporate governance of Luxembourg investment vehicles, acting as a reliable legal and governance advisor to clients, boards, and other stakeholders. You will ensure compliance with applicable statutory and regulatory requirements, oversee the structuring, incorporation, and ongoing legal management of complex fund entities, and contribute to the strategic development of our fund practice. In your managerial role, you will supervise, guide, and develop a team of corporate officers, fostering a professional environment built on rigor, collaboration, and continuous improvement.
Your tasks will include:
* Reviewing and negotiating a wide range of corporate and legal agreements, including articles of association, limited partnership agreements, service agreements, and shareholders agreements.
* Preparing, reviewing, and supervising all corporate documentation required for board and shareholders meetings, and ensuring timely filings with the Luxembourg Trade and Companies Register and other competent authorities.
* Overseeing the structuring, incorporation, and day-to-day management of Luxembourg investment vehicles, including SIFs, SICARs, RAIFs, SCSps, and related general partners.
* Advising on and ensuring compliance with corporate governance obligations applicable to PSFs, and regulated entities.
* Supporting the legal and regulatory responsibilities of fund entities AIFMD, AML/CFT, SFDR, and other applicable Luxembourg and EU regulatory frameworks.
* Providing legal advice and practical guidance to senior management and cross-functional teams across the organization.
* Managing and coordinating long-term legal projects, including the drafting and refinement of internal templates and the strategic review of contractual frameworks.
* Monitoring and interpreting regulatory developments and assessing their implications for client structures and service delivery.
* Liaising with external stakeholders, including law firms, notaries, banks, auditors, and the CSSF, to ensure smooth and compliant operations.
* Collaborating with cross-departmental teams on client-specific files, ensuring timely, accurate, and compliant delivery of services.
* Leading, guiding, and mentoring junior and senior staff, fostering a collaborative, high-performing, and client-focused team culture.
* Contributing to the development and delivery of internal training on fund governance and regulatory matters.
* Supervising cash collection processes, including invoice monitoring, follow-up, and close coordination with the finance team.
Your Profile:
* A university degree in Law, preferably with a specialization in corporate, financial, or business law.
* 7 to 10 years of experience in a legal or corporate role, ideally within a law firm, AIFM, PSF, or fiduciary company in Luxembourg.
* Proven track record in managing client relationships and leading teams within a PSF, AIFM, or fiduciary environment.
* Strong knowledge of Luxembourg company law (1915 Law) and fund regulatory frameworks, including AIFMD and the RAIF Law.
* Fluency in English (written and spoken) is required; proficiency in French, Italian, or another EU language is a strong asset.
* Solid understanding of corporate governance requirements, KYC/AML procedures, and regulatory compliance obligations.
* Solid understanding of corporate governance requirements, KYC/AML procedures, and regulatory compliance obligations.
* Excellent legal drafting and negotiation skills, with precision and attention to detail.
* Highly organized, solution-oriented, and able to manage multiple priorities in a client-facing environment.
* Strong interpersonal skills and a collaborative, team-oriented approach.
* Curious, adaptable, and eager to learn, with the ability to integrate effectively into a multidisciplinary team
* Ability to contribute to business growth by identifying opportunities to enhance services and deepen client relationships.
* Genuine interest in the investment fund industry, particularly private equity and alternative structures.
* Demonstrated leadership and coaching abilities, with proven experience in mentoring and developing teams.
Your Mindset & Motivation
We’re looking for someone who:
* Thrives in a fast-paced and entrepreneurial setting, where no two days are the same.
* Demonstrates discretion, professionalism, and integrity, especially when handling sensitive client matters.
* Takes ownership of their work, is not afraid to ask questions, and actively seeks better ways to deliver value.
* Is motivated by quality and long-term relationships, both internally and externally.
* Embraces feedback and values continuous development as part of their career journey.
* Wants to grow within a team that is committed, humble, and ambitious — and contribute to its success.
* Builds and leads cross-functional teams to achieve shared goals.
* Makes fast, strategic decisions in complex environments.
* Supports team growth through coaching and constructive feedback.
What We Offer:
* An attractive and competitive remuneration package aligned with seniority and experience.
* Attractive discretionary bonus linked to individual performance.
* Quality internal training and professional development opportunities.
* An entrepreneurial work environment focused on collaboration.
* A challenging role within a growing organization.
* Flexible work schedules.
* A multicultural environment that values diversity and innovation.
How to Apply:
If you are ready to take the next step in your career and meet the above criteria, please send your application via Moovijoob.com.
All discussions and the recruitment process will be handled confidentially.
If you are passionate about making a meaningful impact, thrive in a fast-paced environment, and want to be part of a company that truly values its people, we’d love to hear from you.
Join us, and together, we will continue to grow, innovate, and achieve success.