Facilities Coordinator Role
We are seeking a highly organized and detail-oriented individual to fill the position of Facilities Coordinator. In this role, you will be responsible for ensuring the smooth operation of our meeting rooms, handling mail distribution, and performing various administrative tasks.
* Key Responsibilities:
* Meeting Rooms Management: Coordinate with stakeholders to manage meeting rooms, handle requests for beverages, services, and set-ups;
* Administrative Support: Provide administrative support to organizers of management meetings on the premises;
* Event Planning: Collaborate with event organizers to ensure the preparation and organization of events run smoothly;
* Beverage Management: Manage beverage request files with cost centers in liaison with assistants or other requesters;
* Cleaning and Hygiene: Ensure cleanliness of management meeting rooms, oversee hygiene in coffee corners and kitchenettes;
* Mail Distribution: Distribute and collect mail at the internal post office according to the schedule drawn up for our premises;
* Supply Chain Management: Manage buffer stocks and perform minor interventions on multi-function printers (replenishment of consumables, occasional assistance to users);
* Office Signage: Check and implement office signage when changes are made;
* Staff Safety: Participate in staff safety and apply 1st aid procedures in the event of an emergency, or participate in the evacuation of premises in the event of a disaster, depending on individual missions;
Requirements:
* Education: High school diploma or equivalent required;
* Skills: Excellent organizational skills, attention to detail, ability to work independently, strong communication skills, proficiency in Microsoft Office suite;
* Experience: Previous experience in facilities management, administration, or related field preferred;
What We Offer:
* Competitive Salary: A competitive salary package that rewards your hard work and dedication;
* Opportunities for Growth: Opportunities to develop your skills and advance in your career within our company;
* Collaborative Environment: A collaborative and dynamic work environment that encourages teamwork and open communication;
About Us:
We are a dynamic and innovative company dedicated to providing exceptional service to our clients. Our team is passionate about delivering results-driven solutions that exceed expectations.