What it's about
What it’s about Partners Group seeks a dynamic and service-oriented receptionist to join our Munich office. The receptionist acts as the first point of contact for business partners, supports seamless office operations, and provides general administrative assistance. The role requires flexibility in both working hours and responsibilities, as daily office needs may vary depending on meetings, events, and business priorities. A proactive and adaptable mindset is essential. The receptionist welcomes visitors and coordinates their arrivals, books conference rooms, answers and directs incoming calls, maintains common areas, responds to internal and external inquiries, liaises with external vendors to ensure timely inventory delivery, and provides meeting and event support. The role may also include administrative support to senior staff as required.
Duties & Responsibilities
Reception / Welcome Area
1. Cheerfully greet all visitors and act as a positive ambassador for the firm
2. Offer and serve refreshments to guests upon arrival
3. Escort guests to meeting rooms, ensuring a welcoming and professional experience
4. Conduct a morning walk-through of communal areas to ensure cleanliness and order
5. Review the Outlook calendar daily to understand meeting schedules and required room setups
6. Answer and direct incoming calls promptly in line with defined standards
7. Ensure conference rooms and kitchens are stocked with beverages and snacks
8. Announce arriving clients to meeting participants
9. Provide concierge-style support for guests (Wi-Fi access, taxi coordination, restaurant reservations, etc.)
Office Support
10. Manage the issuance of security badges and maintain accurate tracking
11. Organize new hire welcomes, including badge issuance and desk setup
12. Handle incoming and outgoing mail
13. Support internal events in collaboration with the Office Manager
14. Monitor the Office Management inbox and respond or escalate as appropriate
15. Maintain office kitchen and pantry areas, including dishwasher duties
16. Restock printers with paper and ink cartridges
17. Order and replenish office and service-center supplies
18. Communicate professionally, both verbally and in writing, at all times
19. Remain flexible to support ad-hoc operational needs and changing priorities
20. Perform other duties as assigned
What we expect
21. Professional attitude with a friendly and approachable demeanor
22. Strong team player who enjoys supporting others and contributing to a positive office culture
23. Flexibility and willingness to adjust working hours or tasks when business needs require
24. 1–2 years of experience in an administrative or reception role within a professional environment
25. Previous experience in hospitality, client service, or another customer-facing role is an advantage
26. Fluency in both English and German
27. Confident user of MS Office with the ability to quickly learn new systems
28. Proactive working style with the ability to manage multiple tasks and deadlines
29. Highly organized with strong attention to detail
30. Domestic and international events, including offsites and volunteer opportunities
What we offer
Partners Group is a global financial institution that retains the culture, pace, and agility of a start-up. We are committed to attracting, developing, and retaining top talent by offering an environment in which results are recognized and rewarded.
Our benefits include:
31. Professional, international, and high-performing work environment
32. Challenging and rewarding role within a growing company
33. Collaborative culture with on-the-job training and mentorship
34. Commitment to continuous learning, including access to further education and self-development opportunities
35. 25 vacation days and a one-month paid sabbatical after every five years of service
36. Lunch subsidy
37. Weekly team lunch fostering collaboration and team connection
38. Complimentary breakfast offerings, refreshments, and snacks available throughout the week
39. Health and wellbeing benefits, including access to the EGYM Wellpass corporate fitness and wellness network
40. Domestic and international events, including offsites and volunteer opportunities