(front) office manager (f/m/x)

Hamburg | 2-year fixed-term contract | Full or Part-time | €40.000 – €46.000 p.a. (based on full-time, 40 hrs/week) | 30 Days Vacation | German & English B2–C2

Are you passionate about creating a space where people love to work, thrive on keeping things running smoothly, and want to be the heartbeat of a dynamic, fast-growing tech company? Join us at suena energy as our Office Manager (f/m/x) and empower our team to focus on what matters most.

suena energy is a green tech startup specializing in algorithmic energy trading for battery storage systems and renewable assets.
Our vision: a world where clean energy is used reliably, economically, and intelligently. With our AI-based optimization and trading software, we maximize the revenues of operators of large-scale energy storage and renewables on short-term electricity and balancing markets - while minimizing risks.

We're a team of more than people, combining a warm, supportive team culture with true startup drive. Following our successful Series A, we're investing in expanding our team – and we're excited to strengthen our team with new talent and continue growing together.

• You keep our office organized, welcoming, and ready for growth: from maintaining common areas and supplies to coordinating vendors and ensuring our workspace always feels professional.
• You are the central point of contact for guests, partners, and the team - ensuring a great first impression, smooth communication, and that nothing falls through the cracks.
• You make sure meeting rooms and equipment are ready; everything is set up, charged, and working. For technical issues, you handle the basics and bring in support when needed.
• You plan and coordinate team events, offsites, and company gatherings, and handle travel arrangements and logistics: no detail escapes your attention.
• You support onboarding and employee experience, manage benefits, and help with HR admin, so new and existing team members feel at home and processes run seamlessly.
• You spot what needs doing, bring structure to chaos, and proactively improve how we work together - always with a hands-on, solution-oriented mindset.

• Experience in office management, front office, hospitality, or a similar organizational role in a fast-growing or dynamic company
• You thrive in changing environments and have supported teams through phases of growth, restructuring, or office moves
• Excellent communication skills in both German and English; you are approachable, service-minded, and can communicate clearly and kindly, even when priorities shift or obstacles arise
• Strong organizational skills, reliability, and attention to detail - you keep track of everything, even when things get busy or priorities change
• Proactive, hands-on mindset with a high level of ownership - you see what needs doing and get it done
• A true team player with a community spirit - connecting and supporting people comes naturally to you
• You are tech-savvy, confident using various tools (e.g., Notion, Moss, Hubspot, TravelPerk), and curious to explore and master new ones

• Shape the Future: Help drive the energy transition with us! Join a booming market, real startup spirit, and make your mark in sustainability.
• Connecting & Co-Creating: Strategy off-sites and onsite weeks for real collaboration and shared ideas.
• Work Your Way: Home office and flexible hours – you know what works best for you and your team.
• Team Spirit: Yoga, shared lunches, after-work fun – we support each other and keep the vibe strong, even when it's busy. Barista, DJ, guitarist included – we can't wait to discover your hidden talent!
• Fair & Transparent: Clear structures, democratic decisions, and a feedback culture where your voice counts.
• Body & Mind: Urban Sports Club membership, wellbeing check-ins, and mental health support – your energy matters.
• New Office Vibes: 10th-floor office with rooftop terrace, canteen, great views, ergonomic desks, hardware of your choice, and pet-friendly!
• Sustainable Extras: Deutschlandticket, FutureBens, and more – supporting your mobility and future.

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