Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $ trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at. Follow @blackstone on,, and .
The Executive Assistant will provide dedicated support to two Managing Directors based in Frankfurt – one in the Private Equity ICS Team and one in the Real Estate ICS Team
The responsibilities include:
* Extensive diary management; coordinating internal and external meetings in the UK, US, Asia and Europe. Working regularly with other team EAs and external EAs to coordinate meetings/calls over different time zones, also using Zoom and Teams
* Booking conference rooms for internal and external meetings; registering guests in the visitor system
* Organizing national and international travel arrangements, including flights, cars and hotels
* Coordinating attendance at meetings at conferences and preparing briefing note packs in collaboration with the ICS team
* Interface with external clients/business colleagues
* Meeting note data entry and report generation in Salesforce
* Liaising with compliance for approvals of marketing documents
* Completion of detailed corporate expenses via Concur, including tracking receipts and reimbursements
* Supporting the ICS team across various workstreams, including:
o Tracking meetings in Salesforce CRM system
o Answering LP queries/requests by phone or email or forwarding requests to appropriate team members where necessary
o Liaising directly with LPs to coordinate and diarize meetings
o Coordinating and managing logistics for roadshows from start to finish,
o Preparing and updating Excel spreadsheets when required
Qualifications and Experience:
* Strong communication skills; high EQ; and fluency in both German and English (spoken and written)
* Ability to work to competing deadlines and with a “can-do” attitude
* Previous EA Experience from a similar professional/corporate background. Prior experience in an Investor Relations team preferred
* Extensive experience with Microsoft Office Suite, as well as experience with CRM software (knowledge of Salesforce preferred), and Concur
* Experience with coordinating complex travel arrangements
* Proactive approach, eye for detail and strong follow through
* Ability to set priorities independently and multi task
* Ability to build relationships with key stakeholders and management
* Perform duties with the highest level of confidentiality and integrity
The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.