Personalverwaltungsangestellte/r
Kaiserslautern, Germany
Ausschreibungsbereich
WER DARF SICH BEWERBEN? / WHO MAY APPLY?
INNERBETRIEBLICHE Arbeitnehmer in Deutschland. Dies umfasst alle ortsansässigen Beschäftigten der US Streitkräfte, einschließlich Air Force und AAFES-Europe, innerhalb Deutschlands.
Current INTERNAL Local National Employees throughout Germany. This covers all current Local National employees of the U.S. Forces in Germany, including U.S. Air Force and AAFES-Europe within Germany.
UND/AND
AUSSERBETRIEBLICHE Bewerber, die in Deutschland wohnhaft sind.
EXTERNAL Local National Applicants, who reside in Germany.
Hauptaufgaben
Serves as a US or Local National (LN) Human Resources Assistant working in the multifunctional disciplines implementing the HR aspects in one or more of the following Human Resources programs: (1) staffing/recruitment/retention and reshape, (2) benefits/entitlements and allowances, (3) management & employee relations, (4) position management/structuring, (5) human resource development. Has specific program responsibility for implementation of an effective program in any one or more of the HR program areas cited above.
Staffing/Recruitment/Retention/Reshaping (US/LN): Assists specialists in preparing requests for recruitment, retention and relocation incentives, contacts supervisors to obtain additional information when required. Reviews requests for personnel actions (RPAs) for accuracy and to determine the nature of staffing action and source candidates (competitive, non-competitive, PPP). Processes RPAs on lower graded positions and all wage grade levels. Explains to supervisors how Military Spouse Preference (MSP) and Veterans Preference affect the selection process. Explains employment procedures to employees/management. Advises applicants on adequacy of information provided in applications for employment. Assures all regulatory guidelines and local procedural requirements are met; assures payroll or other established deadlines are met. Requests and processes referral lists through automated systems, and assures that all referred candidates receive appropriate consideration. Prepares cooperation packages for respective works council in case of LN recruitment. Consults with the selectees and releasing offices to set EOD dates. Extends job offers to selected candidates. Assists in the registering of US employees in the Priority Placement Program (PPP) as well as local placement registration. Reviews supervisors' selection to ensure proper adherence to referral categories and merit principles. As required, arranges release/entry on duty dates; and initiates security checks. In-processes new employees. Responds to inquiries from managers regarding all aspects of recruitment and placements functions. Composes and prepares routine correspondence.
Benefits/Entitlements/Allowances (US/LN): provides information on Foreign Area Allowances and travel entitlements. Receives initial allowance applications and supporting documentation; reviews for adequacy and accuracy. Conducts personal interviews with employees to determine initial entitlements, and to resolve routine problems that may arise. Coordinates with travel and disbursing personnel and employees' organization for such purposes as error resolution, coordination of regulatory changes, etc. Determines eligibility and computes allowances based on specific information available in each case and in compliance with Tariff Agreements and other regulations, guidelines and policy statements. Coordinates with specialists on precedent or exception to policy cases, as required, prepares requests to higher headquarters. Prepares travel orders. Advises serviced units on the LN Automated Time & Attendance program. Audits include a review of T&A documents for compliance with CTA II, applicable German labor laws and regulations; appropriate US law and regulations. Advises/assists employees in submitting claims for reimbursement of travel expenses.
Management Employee Relations (US/LN): Assists specialists by resolving minor employee problems pertaining to employee conduct or dissatisfaction, poor work habits, tardiness and absences. As required, assist specialist with interviews to draw out and organize pertinent facts; considers alternate ways of solving the problem(s) or provides management with recommendation for disciplinary action(s) and refers the case to a specialist. Explains to management the sequence of actions required in connection with recurring disciplinary situations such as excessive absences; assists in the development of disciplinary action proposal notices. Advises on the need for compliance with laws/regulations addressing personnel administration issues such as leave administration, hours of work, pay, etc. Composes and prepares routine correspondence. Provides information on administrative grievance procedures/appeal procedures to employees.
Position Management/Structuring (US/LN): Determines appropriate classification (pay schedule/pay plan, title, series, grade/band) of the position. Assists in the preparation of position descriptions. Reviews appropriate classification standards and guides, organization charts, mission and function statements, and other background data to ensure completeness and accuracy of assigned duties. Explains to employees/management position management policies and procedures and classification processes. Use appropriate documents for compliance with applicable laws and regulations; NSPS, OPM and other US regulations. Assists with coding the position data in DCPDS. Assists in the review of position action requests for accuracy and completeness prior to forwarding to Staffing for further processing. Maintains contact with staffing to enable timely status advisement to management/employees. Assists in the preparation of job descriptions including the use, forms, format, etc. required under the NSPS.
Human Resource Development (US/LN): Advises employees/management on basic program policies, regulatory requirements and procedures by responding to queries concerning training opportunities, availability and eligibility for civilians/military. Schedules training courses. Coordinates training schedule with instructors, assuring availability audiovisual support equipment. Provides training for new timekeepers and supervisors on Local National Time & Attendance procedures. Assists in conducting training surveys to include special training surveys. Receives and reviews incoming training requests for completeness of employee information and forwards to HRD Office of Regional Director for further processing. Assist with scheduling classroom spaces for courses; prepares classrooms for classes. As required, assist with determining equipment, manpower, facilities and other training needs for specific courses. Maintains suspense of training requests and performs follow-up. May prepares and presents classroom training. Advises employees and management on enhancing employee potential through training. Composes and prepares routine correspondence.
Performs other duties as assigned.
Qualifikationsanforderungen
Erklärungen zu den hier aufgeführten E&T Levels (Education & Training Levels / Bildungsebenen) finden Sie unter dem Link "Description of the Education & Training Levels" / Explanations to the E&T Levels (Education & Training Levels) can be found at the link "Description of the Education & Training Levels".
https://portal.chra.army.mil/mnrs?sys_id=0a86e971cd2d2d10aaffb5ebb50f5ac9&view=sp&id=mnrs_kb_article&table=kb_knowledge
C-5a:
E&T Level I: 2 years of creditable experience as defined in A below PLUS 2 years of experience as defined in B below.
E&T Level I: 2 Jahre anrechenbare Erfahrung wie beschrieben unter A, PLUS 2 Jahre wie beschrieben unter B.
Current employees who do not meet E&T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below.
Innerbetriebliche Arbeitnehmer, die den E&T Level I nicht haben und zur Zeit nicht in einer gleichen oder aehnlichen Stelle arbeiten, benoetigen 2 Jahre zusaetzliche Erfahrung wie beschrieben unter A.
E&T Level II: 1 years of creditable experience as defined in A below PLUS 2 years of experience as defined in B below.
E&T Level II: 1 Jahr anrechenbare Erfahrung wie beschrieben unter A, PLUS 2 Jahre wie beschrieben unter B.
E&T Level III: 1 year of experience as defined in B below.
E&T Level III: 1 Jahr anrechenbare Erfahrung wie beschrieben unter B.
E&T Level IV: No additional experience required.
E&T Level IV und hoeher: Keine zusaetzliche Erfahrung erforderlich.
Current employees who have served one year in the same or similar occupation are qualified for the next higher grade.
Innerbetriebliche Arbeitnehmer, die bereits 1 Jahr im gleichen oder aehnlichen Taetigkeitsbereich beschaeftigt sind, qualifizieren fuer den naechst hoeheren Bezahlungsgrad.
Experience A: Included clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events or as a cashier, etc.
Erfahrung A: Allgemeine Buerotaetigkeit z. B. Computeranwendung, Buchfuehrung, Inventuren, Telefon- oder Organisationsarbeit oder Kassierertaetigkeit.
Experience B: Experience in the same or similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled. The amount of the higher level experience must be in a reasonable relation to the required total number of years.
Erfahrung B: Stellenbezogene Erfahrung, die zeigt, dass der Bewerber ueber das erforderliche Wissen, sowie Kenntnisse und Faehigkeiten der zu besetzenden Stelle verfuegt. Die Erfahrung muss einen angemessenen und vergleichbaren Schwierigkeitsgrad der Taetigkeit der Freistelle aufzeigen. Der Umfang der Erfahrung in hoeherwertigen Taetigkeiten muss in einem sinnvollen Verhaeltnis zur Gesamtzahl der geforderten Jahre stehen.
• Bewerber müssen den Führerschein Klasse B besitzen. / Applicants must be in possession of a German driver's license class B.
• Dienstreisen sind fuer diese Position erforderlich. / TDY required.
• MER und Personalkenntnisse erforderlich. / MER and HR knowledge required.
SPRACHKENNTNISSE: /
LANGUAGE PROFICIENCY LEVEL:
Englischlevel C2 und Deutschlevel C2 erforderlich. /
English Language Proficiency level C2 AND German Language Proficiency level C2 required.
Description of the Language Levels:
https://portal.chra.army.mil/mnrs?sys_id=13a66d71cd2d2d10aaffb5ebb50f5aa0&view=sp&id=mnrs_kb_article&table=kb_knowledge
Auswahlkriterien auswählen
Generelle Informationen für LN Stellenausschreibungen - bitte lesen: /
General Information for LN Job Announcements - please read:
https://portal.chra.army.mil/mnrs?sys_id=77e3ac4a5ce32110924578e08ba9227c&view=sp&id=mnrs_kb_article&table=kb_knowledge
Beschäftigungsbedingungen
This is a temporary part-time position (25 hrs /week) until return of permanent incumbent, not to exceed 2 years. / Es handelt sich um eine befristete Vollzeitstelle (25 Std./Woche), bis zur Rückkehr des permanenten Stelleninhabers, jedoch nicht länger als 2 Jahre.
WE OFFER:
- a global employer who stands for cultural diversity and equal opportunities
- employment in an international environment with a welcoming atmosphere
- high level of job security and attractive pay under German tariff agreements (CTA II; Protection Agreement) including, but not limited to, the following tariff entitlements:
- 30 days of annual leave; 36 days for severely handicapped employees (additional time-off on 24 & 31 December per tariff agreement)
- vacation and Christmas pay (total of 13 monthly salaries)
- various additional social benefits (e.g., employer pension scheme through Allianz group insurance; property accrual payments)
Beyond the tariff agreement,
- usually time off on 8-9 U.S. holidays due to work hour redistribution (governed by shop agreement)
- employer-specific programs for flexible work schedules; mobile work; length-of-service/performance awards
- health promotion and fitness programs, including free use of employer-run fitness centers.