Posting Close Date:
Applicants must submit their completed application by 04-26-2026 at 11:59 p.m. MST
Application and Special Instructions
As part of the application process, all applicants are required to submit a chronological resume and cover letter at the time of the application.
Applications that do not include both documents by the closing date of the recruitment will be considered incomplete and will not receive further consideration for this recruitment.
The highest scoring applicants will be invited to participate in an interview.
INTERVIEW INFORMATION: The highest scoring applicants will be invited to attend in-person interviews on May 14 & 15, 2026. Out-of-state candidates may participate via Microsoft Teams.
The City of Tucson does not provide VISA sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
Relocation expenses will not be provided for this position. Candidates are responsible for all costs associated with relocating to the Tucson area, if applicable.
Recruiter contact information: If you have any questions, please contact
ABOUT THIS JOB
Position Specific Summary
The Public Records Coordinator position at the City of Tucson's City Clerk's Office implements and supports the City’s public records request program, ensuring requests are accurately processed, tracked, and fulfilled in compliance with federal, state, and local laws. The role develops and maintains procedures, provides training to City staff, and serves as the primary point of contact for process- and system-related inquiries. Additionally, the position supports the City Records Manager in records management operations and assists with administrative functions, including elections and City Clerk’s Office operations.
Work is performed under the supervision of the City Clerk Administrator. This position exercises supervision over division personnel.
Duties and Responsibilities
1. Reviews, researches, and processes incoming public records requests and serves as a liaison among departments, staff, and requesters to clarify requests and resolve issues.
2. Monitors and tracks public records requests to ensure timely and legally compliant responses, prepares internal and external reports, and evaluates workflows to implement process improvements.
3. Supervises division personnel, reviews timecards, manages schedules, completes performance evaluations, facilitates access to resources and training, organizes and coordinates projects, and assigns and monitors daily work activities.
4. Develops, documents, and maintains Standard Operating Procedures (SOPs) and departmental Public Records Request Liaison lists, and provides training to City employees on procedures, statutes, administrative directives, best practices, and the use of the public records request management system and related software.
5. Serves as the primary point of contact for process and system related inquiries, troubleshoots routine issues, escalates technical concerns, and communicates resolutions to staff and requesters.
6. Compiles responsive records and coordinates responses for the City Clerk’s Office, Mayor’s Office, and Ward Offices, including performing email searches as needed, and supports the City’s ongoing records management program and operational needs for Mayor and Council meetings, Boards, Committees, and Commissions (BCCs).
7. Supports administrative duties, special projects, and election operations, including Election Day activities and pre- and post-election processes such as voting location logistics, affidavit processing, and worker recruitment and training.
8. Performs all other duties as assigned.
MINIMUM QUALIFICATIONS
Education:
Associate degree
Experience:
Two (2) years of relevant experience
License: A valid and unrestricted driver’s license with two (2) years of licensed driving is required.
Any combination of relevant education and experience may be substituted on a year-for-year basis.
Preferred Qualifications:
Education:
Bachelor’s degree in Public Administration, Business Administration, or a related field.
Experience:
Developing and maintaining electronic records management systems or similar software.
Leading and supporting municipal election processes and operations.
Designing and delivering training programs and instructional materials for diverse
audiences.
Skills:
Designing, maintaining, or updating websites, intranet pages, or online portals
POSITION DETAILS
Job Profile
J0219 - Public Records Coordinator
To view the full job profile including classification specifications and physical demands click .
Compensation Grade
G106
Hourly Range
$24.16 - 36.24 USD
The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
FLSA
Exempt
Position Type
Regular
Time Type
Full time
Department
City Clerk, ZBUDG HIER - Recurring
Department Link
Background Check: This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.
ABOUT US
Benefits: The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at
Citizenship: The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status. The City of Tucson does not offer visa sponsorship.
City of Tucson is an Equal Opportunity/AffirmativeAction/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status.If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).
The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at or 520-791-2619.
Recruiter Name
Dmitriy Adamia (101058)
Recruiter Email
For Human Resources general questions please contact 520-791-4241.