WHAT YOU WILL DO
* Executive Support (50%)
* Strategic Calendar Management: Manage an extremely active calendar of appointments; ensure the CEO’s schedule aligns with strategic priorities and optimize time management.
* Gatekeeping & Representation: Serve as the primary point of contact for internal and external constituencies. Act as a “gatekeeper” and “gateway” to the Executive, ensuring direct access is properly managed.
* Meeting Preparation: Prepare agendas, briefing materials, and presentations for leadership meetings.
* Travel & Logistics: Arrange complex and detailed travel plans, itineraries, and agendas (domestic and international); compile documents for travel-related meetings.
* 2. Team Leadership & Operations (50%)
* Team Management: Recruit, onboard, train, and manage a small team of Administrative Assistants. Conduct regular 1:1s and performance reviews.
* Workload Distribution: Monitor the capacity of the admin team to ensure coverage during peak times, holidays, and illnesses. Re-allocate resources as necessary.
* Mentorship: Foster a culture of excellence; provide professional development, coaching, and conflict resolution to the support staff.
* Special Projects: Handle confidential and sensitive projects independently, including budget planning, event coordination, and cross-functional initiatives.
WHO YOU ARE
* Experience: 3+ years of experience supporting C-Level Executives, preferred with first experience managing or mentoring other administrative staff.
* Education: Bachelor’s degree preferred.
* Language Skills: Native level proficiency in English (written and spoken), French language skills are a plus in collaborating with the executive management
* Tech Stack: Expert proficiency in [Microsoft Office 365 & Google Workspace], video conferencing tools (Zoom), and collaboration tools (Slack).
* Communication: Exceptional written and verbal communication skills in english.
* Strategic Mindset: Ability to look beyond the daily tasks and understand the “big picture” of the organization’s goals.
* Leadership: A natural ability to motivate and guide a team while remaining “hands-on.”
* Emotional Intelligence: High EQ with the ability to read the room, manage diverse personalities, and handle sensitive situations with grace.
* Discretion: Unquestionable integrity and ability to maintain strict confidentiality.
* Resilience: Ability to work under pressure in a fast-paced environment and adapt to changing priorities rapidly.
WHAT WE OFFER
* Up to 32 days of holiday, depending on the length of service, starting with 28 days
* Mobile office with up to 20% of your total contracted hours (job and position permitting)
* 10 days/year of mobile office abroad in EU-countries (job and position permitting)
* Language & e-learning courses
* Staff discount of up to 30%
* Company pension scheme
* Discounted membership for selected sports platforms & gyms
* Discounted travel card
* Access to LinkedIn Learning
* Individual support on mental health & well-being (e.g. compatibility work and family life)
* Social Day
* Employee Share Purchase Plan