Job Description
Pre-Award proposal development
* Develop proposal budgets and budget narratives in collaboration with Resource Mobilization Team and the Research Teams.
* Review and advise on the project proposal/budget preparation in regard to compliance issues for all prospective sources of funding.
* Review the proposal budget prepared by the Finance Assistant before submission to the Finance Manager
* Ensure an accurate full cost recovery methodology to cover CIFOR-ICRAF non-research expenses and specific research units’ costs.
* Maintain a comprehensive understanding of relevant donor policies, regulations, and procedures.
* To ensure the organization’s policies on full cost recovery and laid down donor regulations are adhered to in all donor proposal budgets.
Centre Funds Monitoring and Annual Program of Work and Budgets (PoWB)
* Monitor the Center funds budgets and expenditures; work closely with the Principal Investigator (PI) in updating the projection of center funds, including preparing the financial updates to the PI; and follow up any correction action on the budgeting and expenditures that are required from the respective units.
* Coordinate the annual Program of Work and Budgets in all its aspects including calling for budget documents, information, and data from all concerned, collate, review, discuss, and support Finance Manager in the preparation of PoWB report for approval to the Integrated Leadership Team and the Board.
* Monitor the status of budget input in the system and follow up to the respective units, ensure the budgets have been posted accurately and timely in the system.
* Collaborate with System Development Team to solve any technical issue in the budget system.
* Monitor the status of high probability proposals in collaboration with Resource Mobilization and Research Team and update the budget accordingly in the system.
* Ensure the CIFOR-ICRAF Rolling budget is up to date.
* Provide ad hoc report and gather information from the system to support the analysis on the center funds and annual budget.
Management and Other Stakeholders Reporting
* Support Finance Manager in preparation of performance reports and analysis including funding status and CIFOR-ICRAF burn rate consequently indicating indirect cost recovery.
* Monitor the burn rate status under the unit / region that are assigned, provide the analysis, and report to the Senior Finance Officer.
* Collaborate with the Grants Accounting Team in providing necessary reports and in analyzing of grants burn rates and indirect cost recovery status.
* Contribute to the discussions with relevant stakeholders on planning and monitoring interventions to keep the various teams and projects on budget.
* Support Finance Manager in the preparation of all reports (including ad hoc reports), information and data required or requested by Management Team and the Board of Trustees.
* Initiate and participate in the development and implementation of reporting platforms and templates within the system and other platforms for the different stakeholders.
Internal Controls
* Implement internal control systems that ensure CIFOR-ICRAF attains its objectives, produce accurate and reliable data for decision making.
* Ensure compliance with policies and safeguard of CIFOR-ICRAF assets. O
Other Responsibilities
* Perform any other tasks assigned by the Supervisor.
* Identify and assess changes that could significantly impact the system of internal control in CIFOR-ICRAF.
* Evaluate and communicate internal control deficiencies in a timely manner to the supervisor.
Requirements
• Bachelor’s degree in accounting, finance, or a related field. • Minimum 5 years of experience in financial planning and analysis work, with hands-on experience in budget planning process. • Extensive experience in developing proposal budgets for international organizations with a solid understanding of full cost recovery principles and donor compliance. • Experience in handling budget and strong understanding of financial compliance frameworks for international donor-funded projects. • Experienced in using Excel for large dataset analysis, scenario planning, and budget automation using formulas and pivot-based reports. • Experience with financial software applications, familiar with UNIT4 Agresso System. • Experience working with a wide and diverse network of groups and individuals.