Executive Assistant (m/f/d)
Arbeitnehmerüberlassung Munich Start date: asap Reference number: 858611/1
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Responsibilities
1. Manage and coordinate the CEO’s calendar, appointments, and meetings to optimize time and priorities
2. Prepare, review, and organize agenda for executive meetings
3. Serve as the primary point of contact between the CEO and internal teams, board members, clients, and external partners
4. Handle confidential information with discretion and maintain a high level of professionalism
5. Coordinate travel arrangements, itineraries, expenses etc. for the CEO
6. Assist in the preparation and follow-up of board meetings and executive sessions
7. Monitor and prioritize incoming communications, including emails, calls, and correspondence
8. Support special projects and initiatives as assigned by the CEO
9. Facilitate smooth communication and workflow across departments on behalf of the CEO
10. Conduct research and compile information to assist the CEO in decision-making processes
Profile
11. Vocational training or Bachelor and experience as an executive assistant in a fast-paced environment
12. Fluent in German and English (written and spoken)
13. Exceptional organizational and time management abilities
14. Advanced proficiency in Microsoft Office Suite
15. Strong problem-solving skills and attention to detail
16. Excellent communication and interpersonal skills
17. Discretion in handling confidential information
18. Comfortable with AI-powered productivity tools (, scheduling, transcription, project management)
19. Willingness to learn and adapt to new technologies
20. Self-starter with a keen eye for process improvement
21. Ability to identify new solutions to streamline workflows
Benefits
22. Our client is a global innovator in digital solutions for the architecture, engineering, and construction industry, delivering advanced technology that supports the entire design-to-build process
23. With strong expertise in BIM, cloud collaboration, and automated workflows, the company empowers professionals worldwide to work more efficiently, precisely, and sustainably
24. Its international culture, modern tech environment, and fast-growing market make it an attractive workplace for talents seeking impact, innovation, and professional growth
Salary information
25. The compensation package is competitive, with a target level around €80,000, depending on experience and profile. Highly qualified candidates may be considered above this range