Position: Assistant Japanese Expats Service and General Affairs Location : Dusseldorf Contract : Part-time Tokio Marine HCC Tokio Marine HCC is a leading specialty insurance group with offices in the United States, the United Kingdom, Europe, Ireland, and other exciting locations. With the strength and stability that comes from being a member of the Tokio Marine group, and more than fifty years of growth, profitability, and stability, we offer important insurance products that most people don’t even know exist. Our products allow our customers to take on opportunity with confidence. Just as we invest in our company, we invest in our employees ’ careers. We provide our employees a collaborative and rewarding environment within which to gain the knowledge, skills, and experience that lead to a rewarding career. In turn, our competitive salaries, attractive benefits, and potential for career growth allow you to take on opportunity with confidence.” About the role: With offices around the world and underwriting more than 100 classes of specialty insurance, Tokio Marine HCC (“TM HCC”) is a leading specialty insurance group. Our products and capabilities set the standard for the industry, and many of the company’s almost 3,000 employees are industry-leading experts. Since its founding in 1974, we have achieved an outstanding record of growth and profitability. The Assistant General Affairs supports the provision of an effective office reception desk at our Düsseldorf Branch in Germany and provides full Japanese Expats Service. Key Responsibilities : Key objectives: • Take care of all administrative work necessary for Japanese Expats and GA department • Work closely with Japanese Expats and GA Manager Japanese Expats Service (TMNF) • Take care of house-hunting, administrative formalities, embassies, family support, school for children • Work closely with the TMNF payroll provider to take care of tax and personnel issues • Take care of TMNF expense Accounting • Process TMNF Online Banking on behalf of head office • Process TMNF monthly Accounting Reports General Affairs • Take care of travel, hotel and restaurant arrangements when needed/required • Occupy front desk with all associated tasks (visitors service, managing incoming calls, mails, parcels) • Take care of office premises (Cleaning Schedule, Property Management, Office Supplies / Stationery, Printer, Copy Machine, Kitchen) • Ensure that all utility systems are fully operational and inspected in accordance with preventive maintenance schedules • Organize company events, catering • Report timely and accurately to his/her superior and is responsible for data accuracy • Adhere to ethical principles of the profession and acting in accordance with company policies and procedures • Take care of all other general affairs tasks given by the GA Manager that may arise Skills And Competencies Required : • Bachelor’s Degree in any field • Several years of experience in office administration • Fluent in English, Japanese and German • Fully computer literate (MS Office’s proficient user) • Very good people and intercultural skills • Tactful, reliable, courteous person who is able to maintain confidentiality • Very good organizational skills with ability to prioritize office work • Service-oriented and customer-focused personality • Very good communication skills and a good team player • Able to take initiative whilst keeping relevant stakeholders informed The Tokio Marine HCC Group of Companies offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking energetic and confident individuals to join our team of professionals. The Tokio Marine HCC Group of companies is an equal opportunity employer. Please visit www.tmhcc.com for more information about our companies. LI-HF1