About Sonova
Sonova Consumer Hearing is part of the Sonova Group, a global leader in innovative hearing care solutions. Sonova operates in more than 100 countries and is known for combining cutting-edge technology with a strong commitment to improving people’s quality of life through sound.
About the Role
The Executive Assistant provides high-level administrative and organizational support to the Group Vice President (GVP) Consumer Hearing, ensuring smooth day-to-day operations and enabling effective leadership execution.
In addition to primary support for the GVP, this role provides secondary support to selected members of the leadership team (GVP -1) across Sales, Finance, HR, and Marketing. The position requires strong organizational capabilities, discretion, proactive communication, and the ability to manage multiple priorities in a dynamic international environment.
This is a highly visible role with close exposure to senior leadership and cross-functional stakeholders.
Key Responsibilities
Executive Support & Calendar Management
1. Manage and prioritize the GVP’s agenda, including scheduling meetings, conferences, and virtual sessions
2. Proactively resolve scheduling conflicts and ensure optimal time management
3. Act as the primary point of contact between the GVP and internal/external stakeholders
4. Respond promptly to inquiries and facilitate smooth communication flows
Travel & Logistics Coordination
5. Coordinate domestic and international travel arrangements (flights, hotels, transfers, car rentals)
6. Develop and align travel and meeting schedules with group companies and internal departments
7. Provide flexibility and responsiveness to urgent travel requests, especially during business trips
Meetings & Communication
8. Prepare meeting agendas, presentations, and documentation
9. Take and distribute meeting minutes as required
10. Plan and organize monthly Executive Committee meetings and other leadership meetings
11. Support the preparation and consolidation of materials for Executive Business Reviews
Events & Stakeholder Engagement
12. Organize the annual management event, including venue sourcing, negotiations, and contract handling
13. Coordinate guest visits to Hannover, including reception and on-site support
14. Welcome visitors and liaise with staff and suppliers
Financial & Administrative Support
15. Review, assign, and approve invoices
16. Review and approve travel and other expenses of direct reports to the GVP
17. Prepare and track expense reports for the GVP and VP Sales
18. Ensure confidentiality and safeguard sensitive business information
Operational & Team Support
19. Facilitate internal communication and information distribution
20. Provide vacation coverage for Office Management/Reception when required
About You
We are looking for a dynamic individual with proven experience as an Executive Assistant and/or in senior-level office management
Skills & Competencies:
21. Proactive and solution-oriented
22. Professional, reliable, and highly organized
23. Flexible and able to manage shifting priorities
24. Strong sense of confidentiality and discretion
25. Excellent verbal and written communication skills
26. Comfortable collaborating across international, cross-functional teams
27. Strong stakeholder management skills
Professional Competencies
28. Strong organizational and multitasking abilities
29. Excellent attention to detail and time management
30. Ability to work independently while anticipating executive needs
31. Strong proficiency in MS Office and Microsoft Teams
32. Fluent in English and German
33. Bachelor’s degree preferred
We are looking forward to getting to know you! Please submit your application in English.