Your mission
As an Office Management Assistant (approx. 10 hours/week), you make sure our Berlin office runs smoothly. Your impact is highly tangible: a clean, organized, well-stocked office, reliable internal events, and a great day-to-day experience for everyone at Vanilla Steel. If you enjoy keeping things running, spotting what’s missing, and turning small details into a big difference - this role is for you.
Typical responsibilities include:
* Keeping the common areas clean and organized
* Restocking snack bar, drinks, and office supplies
* Administering the office budget and tracking basic expenses
* Filing team expenses and tracking invoices
* Handling printing, scanning, and incoming post
* Supporting onboarding setups (desk, basic equipment)
* Helping organize company breakfasts, small events, and internal activities
* Seasonal tasks such as packing and mailing gifts
Your profile
* You are a currently enrolled student or available for a part-time, on-site role in Berlin
* Comfortable communicating in English in a work environment
* Basic computer skills (Google Workspace or Microsoft Office)
* Strong organizational skills and reliability with recurring tasks
* You enjoy hands-on, operational work and taking ownership
Nice-to-haves
* Previous experience as a working student, student assistant, or in retail / hospitality / front-desk roles
* German language skills
* Interest in learning about office operations or HR support
Why us?
* Real responsibility from day one - you own core parts of our office operations
* Visible impact - everyone feels the difference when you do your job well
* Startup environment - fast-moving, practical, and hands-on
* Close collaboration with HR, operations, and founders
* Flexible student job with predictable recurring tasks
Vanilla Steel is building digital infrastructure for the steel industry. We move fast, solve real problems, and value people who take ownership. This role is not for everyone - it’s operational, hands-on, and detail-driven - but if you like making things work, you’ll thrive here.
About us
We are a Berlin-based startup that has successfully established a leading digital-first trading company for industrial metals across Europe.
The multi-billion-euro metal trading industry is operated on Excel, PDF and Email. Our mission is to integrate smart technology and data to drive every decision, transaction, and workflow in the steel industry. Our technologies & services increase liquidity, accelerate transactions, reduce scrapping rates and enhance trading convenience for hundreds of steel and metal distributors across Europe.