Area of research: Currently, the new FAIR ( F acility for A ntiproton and I on R esearch) one of the world's largest research projects, is under construction through international cooperation. GSI and FAIR offer the opportunity to work in this international environment with a team of employees committed to world-class science.
We are looking for the earliest possible date for the department "Project Management Office (PMO)" for an
Specialist for commercial matters relating to the PMO and in-kind projects
In this position, you will be responsible for commercial activities within FAIR procurement and FAIR in-kind contributions. In particular, you will handle invoice verification and approval in SAP as well as via email. You will track procurement processes both on the supplier side and within SAP, manage PMO approvals for procurement-related activities, and create and maintain shopping carts in the SAP system.
Another key focus of your role will be the coordination of in-kind projects. This includes preparing contracts with the participating companies (in-kind providers) and with governmental authorities. You will prepare for and participate in negotiations, especially for critical in-kind work packages with scheduling or technical challenges. Furthermore, you will monitor contract execution with regard to quality assurance and compliance with delivery schedules. In the event of issues, you will identify root causes in close coordination with relevant stakeholders such as sub-project managers, the PMO, shareholders, partners, project procurement, and FAIR Legal. You hold a technical or commercial university degree and have proven experience in processing orders and/or contracts related to the provision of goods, equipment, and services within an international large-scale research project.
You bring solid project management experience from the execution of complex international large-scale projects.
You are confident in handling commercial and administrative processes and have good SAP knowledge. Very good Excel skills complete your profile.
Excellent communication skills in an international environment are essential for this position. You have a very good command of German, both written and spoken, and a good command of English, both written and spoken.
We offer you a versatile, varied and challenging position in a more-than-adequately equipped workplace with interesting and diverse tasks. Teamwork and a strong willingness to pursue continuous professional development are essential to us. GSI also offers a wide range of benefits to support work–life balance, including mobile working options, corporate health management programs, employee social counseling services, individual training and qualification opportunities, a job ticket for public transport, supplementary pension benefits, additional company leave, and a company sports club, “Schnelle Ionen.”
The salary and benefits are based on the Collective Agreement for the German Public Service (TVöD-Bund) effective at GSI.
GSI supports the professional development of women. Handicapped persons will be preferentially considered when equally qualified.
If you find this position interesting and challenging and would like to work in an exceptional, international, strongly technical environment, please send your full application documents with information of your earliest possible starting date and the reference number 25.160-6160 above by 09.01.2026 at the latest via the online portal on our job site:
Online Application
This research center is part of the Helmholtz Association of German Research Centers. Within each of these fields, research programs are developed by our scientists and regularly evaluated by renowned international experts. They form the basis for scientific advances in tackling global societal challenges. Helmholtz scientists, a high-performance infrastructure and modern and efficient research management are the ingredients to the Helmholtz Association‘s success and global impact.
Its qualification schemes for young researchers are geared mainly towards PhD students, postdocs and young managers. Its strategy begins with targeted recruitment of highly qualified staff at all levels, followed by comprehensive support aimed at further developing their potential. The Helmholtz Graduate Schools and Research Schools at almost all Helmholtz Centers provide doctoral students with the general and specific skills and training they need, as well as ample opportunity to network. For this reason, we established Career Development Centers for postdoctoral researchers in the Helmholtz Centers. As an Investigator Group leader, junior scientists can independently set up their own group to conduct research in their specialist field and acquire management skills.
To this end, there are currently two funding programs supporting this policy: and Helmholtz Distinguished Professorship – Funding for the recruitment of leading international female scientists (W3).
The increasing complexity of the content, structures and framework conditions of scientific work today requires researchers to organize their projects, their employees and, of course, themselves in a highly professional and effective way.