Duties Description As per Civil Service Standards, position oversees Facilities Operations Assistants 1 and 2 (Grounds) responsible for maintaining the appearance and condition of grounds, walkways, roads and other outdoor spaces at State University campus. As the top grounds position with responsibility for all general grounds’ maintenance work, the duties of a Supervisor Grounds position are more extensive because of the incumbent’s responsibility to supervise the tasks performed, provide practical instruction including to perform a variety of routine unskilled and semiskilled manual tasks related to the operation and maintenance of the surrounding grounds, and be responsible for the security of the tools and equipment.
Duties include but not limited to the following as below:
•Responds, prioritizes, and schedules urgent grounds maintenance service as requested in accordance to standard operating procedures.
•Provides training to staff by demonstrating proper use of equipment and materials and the performance of specific tasks to meet quality standards.
•Periodically spot-checks work to make sure instructions are followed, work is progressing according to schedule, and materials and equipment are being used properly.
•Maintains records of employee time, work performed, and materials used.
•Reports orally or in writing to higher level staff on the progress of projects.
•Performs administrative and functions in support of the ground’s unit.
•Plans or assists in the planning of landscaping and other grounds projects by preparing rough sketches, schedules, and estimates of the staff, materials and equipment needed to accomplish the project.
•Prepares purchase orders and justification for grounds materials, equipment, and supplies using the Computerized Management and Maintenance systems and tools.
•Assists in the selection of grounds contractors and monitors the work to ensure completion according to contract specifications.
•Supervises the grounds department inventory system, including the requisitioning and proper distribution and control of equipment and supplies.
•Interviews and selects staff, establishes training standards, and trains new employees.
•Evaluates work performance and recommends retention or termination of employees.
•Approves requests for leave and signs timecards using Time and Attendance System.
Minimum Qualifications As per Civil Service Standards, three years of experience and/or training in grounds maintenance work, of which one year involved supervision over subordinates, or one year as Facility Operations Assistant 2 (Grounds). When required to operate a motor vehicle, applicant must possess and keep a valid New York State driver’s license appropriate for the type of vehicle to be operated. The applicant must have and keep a motor vehicle record which is free from major violations or a pattern of repeat violations.
Preferred Qualifications:
Possession and maintenance of a current appropriate valid Commercial Driver’s License issued by the New York State Department of Motor Vehicles.