Your responsibilities
To play a key role in maintaining a productive and positive work environment. Reporting directly to the Regional HR Manager, you will be responsible for overseeing day-to-day office operations, managing administrative tasks, and supporting various functions within the organization.
Admin Support
* Provide administrative support to the People & Organisation Team as needed.
* Check and distribute incoming post and packages.
* Facilitate the relationship with company couriers.
Facilities Support
* Oversee and manage daily office operations, ensuring a smooth and efficient working environment.
* Implement and maintain office policies and procedures.
* Manage company car contracts and upkeep of cars.
* Facilitation of some IT communications and logistics.
* Coordinate office logistics, including space planning, equipment procurement and maintenance.
* Collaborate with vendors to ensure the office is well maintained and equipped.
* Address any facility related issues promptly.
* Facilitate relationships with office utility providers and ensure uninterrupted services.
* Ensure meeting rooms are fully set up for scheduled meetings.
Feel Good
* Facilitate communication within the office and collaborate on team activities.
* Ensure staff gifts are purchased and distributed efficiently.
Other/Ad Hoc
* Manage travel arrangements for companywide events and team workshops.
* Serve as the point of contact for external enquiries and visitors.
* Monitor workplace Health & Safety measures.
* Purchase and set up new It equipment for new and existing staff members.
Your profile
* Proven experience as an office manager or in a similar administrative role.
* Strong organisational and multi-tasking skills.
* Excellent communication and interpersonal skills.
* Proficient in MS Office.
* Problem solving ability and attention to detail.
* Must be able to attend the office at least 4 times a week.
What we offer
* Responsible, exciting, and varied tasks with a lot of creative freedom in a dynamic company that has flat hierarchies and an open, relaxed working atmosphere in which everyone is on first name terms.
* A friendly, open-minded team consisting of approximately 280 employees in Munich, Leipzig and West Sussex (UK) as well as several beloved office dogs.
* Hybrid working policy.
* 25 days of well-deserved annual leave days.
* Private company pension scheme.
* Life assurance scheme.
* Various internal as well as external training possibilities.
* Different employee discounts - for our humans as well as their pets
* Regular team and company events.
* Coffee, hot chocolate, tea, and other cool soft drinks such as water and juices as well as fresh fruit, small snacks are available to you free of charge.
* An all encompassing Employee Assistance Programme.
* Many other great benefits that we will gladly present to you in more detail during your recruiting process
Interested ?
We are looking forward to your cover letter, CV as well as your potential start date and salary expectation