Introduction
Carnival Maritime: Where maritime excellence thrives!
We are a proud member of Carnival Corporation, responsible for the maritime operations of AIDA Cruises and Costa Crociere.
Founded in 2015, Carnival Maritime is dedicated to enhancing communication between ship and shore. We are committed to strengthening collaboration and cross-functional coordination with our brands.
Our Hamburg-based team comprises a diverse group of professionals with expertise in Marine and Technical operations, HESS, and Technical Procurement.
Our employees create an open, rich, and vibrant working environment through their varied backgrounds, perspectives, and experiences.
As part of Carnival Corporation, we honour the integrity of every ocean we sail, embedding this commitment in everything we do. Anchored in safety, efficiency, and innovation, we empower our brands to meet the highest standards and deliver unforgettable journeys.
Your Responsibilities
Were looking for a structured and organized Assistant to join our dynamic Fleet team. If you thrive in a fast-paced environment and have a passion for organization and administration in a team oriented environment this is your opportunity to make an impact.
* Administrative and System Coordination - responsible for managing purchase orders and invoice processing, maintaining employee access systems, and coordinating Chief Engineers accounts and attendance tracking
* Travel and Agenda Management - coordinate travel and scheduling for leadership, organize Chief Engineers briefings, and manage communication and logistics with fleet teams
* HR and Onboarding Support, with preparation of job descriptions and onboarding documents, support new hire processes, and manage external access to onboard IT systems
* Reporting and Communication - record meeting minutes, update GHESS reports with stakeholder input, and support internal communication through the Communication Matrix
* Departmental Engagement and Support - organize internal events and workshops, support cross-departmental requests, and foster team motivation through direct engagement
Your Profile
Degree or professional training in Office Management, Business Administration, International Cruise Management, or a related field
Experience in onboarding processes, including documentation and system access setup
Strong organizational skills with experience in coordinating events, workshops, and travel logistics as well as keeping up multiple calendars
Proficiency in administrative tools (e.g. MSOffice, Oracle, Basware, My Access, VPN systems, Excel, Word and Power Point)
Excellent communication abilities, both written and verbal, with a proactive approach to team engagement
Attention to detail in managing schedules, minutes of meetings, and internal reports
Team-oriented mindset with a focus on motivation, collaboration, and cross-departmental support
Demonstrates a high degree of autonomy and self-motivation, with a discreet and professional approach to handling sensitive and confidential information.
Business fluent English skills (English is our companys official language), German or other language is a plus
We Offer
* 30 days of holidays per year
* Flexible working hours & the possibility to work from home for up to three days per week, providing a healthy work-life balance and increased convenience
* The flexibility of working remotely for up to 10 days a year across Europe
* The opportunity to work with international experts from more than 40 nationalities in a dynamic and vibrant team, fostering a working environment that promotes Speaking Up, Respecting and Protecting, Improving, Communicating, Listening, Learning, and Empowerment.
* Cruises at exclusive discounted prices for all employees, and additionally their family & friends (as from 6 months seniority)
* Exclusive employee benefits and access to corporate perks and offers
* Employers contribution to ProfiTicket for local transport
* Diverse learning and development possibilities, enabling you to expand your knowledge and skills in our organization
* Participation in the company pension scheme (starting in your third-year seniority)
* Free use of the pool bicycles for leisurely strolls during your lunch break or weekends
* A modern headquarters located in the heart of the HafenCity, an innovative urban district that embraces its proximity to the Elbe River