Mission
As a Transportation Administrator, you will play a key operational and administrative role in the organization of international shipments for our Proton Therapy centers worldwide.
You will work closely with internal teams such as Sales, Projects, Procurement, Production, and Installation teams, as well as with external logistics providers and subcontractors across the globe.
From the early project feasibility phase to equipment delivery and installation, you will help ensure efficient, reliable, and cost-effective transportation operations.
Key Responsibilities
1. Analyze transportation requests and gather all necessary information to ensure efficient and compliant execution
2. Manage the full Request for Quotation (RFQ) process with carriers and subcontractors, including offer comparison and selection based on cost, lead time, and service quality
3. Plan, organize, and book transport operations, considering operational priorities, deadlines, and regulatory constraints
4. Coordinate and monitor transport execution, adjusting planning based on workload and urgencies while ensuring accurate and timely status updates
5. Manage relationships with carriers, suppliers, and subcontractors, and handle incidents, claims, and queries (freight, insurance, suppliers) with proper follow-up
6. Ensure compliance with import/export and customs regulations by applying the relevant procedures
7. Create and manage Purchase Orders (PO) in SAP in line with transportation activities
8. Review, validate, and process transport invoices within agreed timelines
9. Identify and implement continuous improvement initiatives to optimize transportation processes
Your Profile
You have
10. Bachelor’s degree in Logistics, Supply Chain, Business Administration, or equivalent experience
11. Junior profile with ideally 1 to 2 years of experience in logistics or transportation
12. A first professional experience in an international logistics environment is considered an asset
13. Knowledge of Incoterms is a strong plus
14. Fluent in English, both spoken and written
15. Good command of Excel and general administrative tools
16. SAP knowledge is an asset
And you are
17. Strong organizational skills and attention to detail
18. Ability to manage priorities, deadlines, and urgent situations
19. Flexible and able to switch efficiently between multiple topics
20. Proactive, assertive, and solution-oriented mindset
21. Strong communication and interpersonal skills
22. Comfortable interacting with both internal stakeholders and external suppliers worldwide
What we offer
23. A fixed-term contract (CDD) of 1 year
24. A Monday-to-Friday work schedule with the possibility of remote working
25. A dynamic and international environment within an innovative high-tech company
26. The opportunity to contribute to meaningful healthcare projects worldwide
27. A position combining operational coordination, supplier interaction, and international logistics exposure
28. Continuous learning opportunities and career development perspectives within Supply Chain
Recruitment Process
29. HR Interview - remotly
30. Manager interview - onsite