Administration and Events Assistant
EUMETSAT - European Organisation for the Exploitation of Meteorological Satellites
This information is supplied to the National Meteorological Services of the organisation's Member in Europe, as well as other users worldwide.
EUMETSAT also operates several Copernicus missions on behalf of the European Union and provide data services to the Copernicus marine and atmospheric services and their users. Within the Strategy, Communication and International Relations Division (SCIR), the Administrative and Event Assistant will provide comprehensive administrative support to the division, with a particular focus on publication management, address database maintenance, and support for events and meetings.
Provide administrative and secretarial support, including managing appointments, coordinating meetings, arranging travel for team members, composing correspondence, and handling incoming and outgoing post;
~Provide support for budgetary activities as required;
~Printing and publication support, including:
~Provide administrative and logistical support to SCIR staff for meetings, workshops, general briefings, and assemblies;
~Provide support for events and conferences organised by EUMETSAT, in all formats including in-person, hybrid, and fully online.
Excellent salary, of up to Euro 5000 NET (after income tax) based on skills and experience;
~Full medical coverage for employee and family;
~Training and development support;
~Relocation allowance and support (if applicable).
A full secondary education together with professional qualification in the field of events support and administration.
Proven administrative experience in a multi-lingual and international environment;
~Advanced knowledge of Word, PowerPoint, Acrobat and Excel;
~Proven experience with videoconferencing tools and platforms, including the organisation of online and hybrid meetings;
~Experience with IRT tools supporting administrative activities;
~Candidates must be able to work effectively in English. Working knowledge of French would be an asset;
~Given frequent liaison with local suppliers, the ability to work effectively in German would be a strong advantage.
APPLICATIONS MUST BE SUBMITTED IN ENGLISH. EUMETSAT is an international organisation employing staff from across all 30 member states and this role is being advertised on multiple international job boards, but please note that this role would be based in Darmstadt, Germany and would require international applicants to relocate if successful.
This information is supplied to the National Meteorological Services of the organisation's Member and Cooperating States in Europe, as well as other users worldwide.
EUMETSAT also operates several Copernicus missions on behalf of the European Union and provide data services to the Copernicus marine and atmospheric services and their users.