Project Controls
Location:
Frankfurt
Contract Type:
Full-time, on-site (5 days on / 2 days off)
Hybrid Work:
Possible after a few weeks (subject to client approval)
Start Date:
ASAP
Duration:
1 year (potential extension)
About the Rol
eWe are seeking an ambitious
Document Controller – Project Controls / Junior Project Manage
r to support excellence in document management, project systems, and coordination efforts across a wide range of ongoing construction projects. This is a critical role within the project delivery team, with direct interaction across multiple stakeholders. The successful candidate will foster a positive and collaborative working environment
**.
Key Responsibiliti**
esSystem & Process Administrati
* onManage th
e Project Management Control System (PMC
S) and common data environment (CDE), as well as SharePoint, in line with company procedure
* s.Act as the central point of contact for all document management querie
* s.Maintain protocols and ensure compliance with standards (ISO principles, BS 1192, ISO 19650
* ).Ensure proper archiving of project documentation and manage access permission
* s.Liaise with PMCS software vendors when require
d.Workflows & Reporti
* ngValidate, check, and manage all incoming and outgoing project documentatio
* n.Prepare and configure weekly status reports and user activity dashboard
* s.Escalate overdue/outstanding documentation to relevant stakeholder
* s.Monitor RFIs and submittals, ensuring timely uploads and response
* s.Manage data transfer between client-owned system
s.Training & Suppo
* rtProvide coaching, training, and support for stakeholders in the use of PMCS and SharePoin
* t.Conduct individual and group training sessions as neede
* d.Provide resilience cover for Document Control dutie
s.Engagement & Communicati
* onActively participate in project and stakeholder meeting
* s.Build and maintain strong relationships with the project team, stakeholders, and managemen
* t.Identify and communicate opportunities for efficiency, risk reduction, and process improvemen
* t.Support change management initiatives by promoting a consistent digital approach to information managemen
* t.Encourage sustainability by reducing paper usag
e.Project Administrati
* onArrange logistics for meetings involving senior management and client team
* s.Maintain registers for PPE, IT equipment, and site acces
* s.Update and track project schedules and site presence log
* s.Support onboarding and induction of new team member
**s.
Experience & Skills Requi**
* redStrong administrative experience wi
th document management syst
ems (Procore preferre
* d).Knowledge
of naming conventi
ons (BS 1192, ISO 1965
* 0).Experience managing large volumes of data/information in a project environme
* nt.Advanced use
of Microsoft
365 tools (Excel, Teams, SharePoin
* t).Excellent communication skills with the ability to train and support othe
* rs.Strong organizational skills, proactive mindset, and attention to deta
* il.Interest in project delivery, project controls, and construction administrati
on.