Deine Aufgaben
We are looking for a highly organized and proactive Senior Assistant, Intellectual Property (IP) to join our global IP organization. The position can be filled on a full time or part time basis. You will support IP practitioners mainly based in Germany while being part of a central global IP Docketing Team with colleagues in Germany, the United States, and Japan. You will report directly to the Global Manager IP Docketing (Tokyo, Japan) and have an additional regional reporting line to the Director Global IP, Surgical (Hamburg, Germany). You will also work closely with another Senior Assistant, Intellectual Property, based in Hamburg, with whom tasks will be coordinated. Our global IP Docketing Team is currently in a formation phase, which means you will have the opportunity to actively support global harmonization, workflow alignment, and process improvements.
- Maintain and update IP related correspondence and data in our IP management system (Memotech).
- Track deadlines and make sure IP related tasks are carried out on time.
- Coordinate administrative workflows that support IP practitioners in Germany, while staying aligned with global IP procedures and colleagues worldwide.
- Support the Employee Invention Remuneration process, including communication with inventors and handling required documentation.
- Manage the central IP mailbox, document incoming messages, and coordinate follow up with the responsible IP team members.
- Review and process invoices, and create purchase requisitions in SAP.
- Coordinate annual fee payments with external annuity service providers.
- Act as a first point of contact for external patent law firms and forward requests to the correct internal experts.
- Work closely with teams such as R&D, Finance, and Accounting.
- Coordinate with global IP teams in Japan and the U.S., supporting global procedures and process improvements.
- Organize travel bookings for the IP function.
- Plan and prepare team events, department meetings, and visits of external guests, including rooms, catering, and logistics.
- Support the development of harmonized global docketing processes.
- Help implement new workflows, documentation standards, and communication structures.
Deine Qualifikationen
- IP administration/docketing experience in an in house IP department or law firm, or comparable legal operations background; global or EMEA exposure is welcome.
- Good English skills for daily communication with global colleagues.
- Basic understanding of IP-related administrative workflows, such as deadline monitoring, formalities handling, central inbox triage, inventor communications, and accurate case management.
- Comfort working with external service providers (e.g., patent law firms).
- Strong organizational skills, with attention to detail and data accuracy.
- Experience in using IP Management Systems such as Memotech is helpful; training will be provided.
- Ability to coordinate travel, meetings, and small events.
- Openness to work in a global team and contribute to building new, harmonized processes.
- A collaborative mindset and willingness to coordinate tasks independently with the Hamburg based Senior Assistant.
You do not need to meet every point. If you feel this role fits your strengths and motivation, we encourage you to apply.
Deine Vorteile
-Flexible working hours, remote work possible (up to 60%)
-30 days of holidays per year
-Modern office and an inspiring working environment
-Employee restaurant with live cooking and healthy food (subsidized)
-Public transport ticket (100 % subsidized) or free parking space
-Company sport groups and an inhouse company gym
-Employee Assistance Program to support your health, mental and emotional well-being
-A comprehensive company pension scheme
-Company medical officer and vaccination offers
-Childcare through our ‘Buttje&Deern’ partner
-Bike leasing