Max Planck Institute for Gravitational Physics – Job Opening: Head of Administration
The Max Planck Institute for Gravitational Physics, the world's largest institute dedicated to Einstein's legacy and beyond, is seeking a Head of Administration for its Potsdam location. The position is permanent and situated at the Potsdam Science Park. Our core administrative departments include Finance, Human Resources, Purchasing, and Facilities Management. We pride ourselves on a collaborative, friendly work culture that values a 'can-do' attitude.
Your duties and responsibilities:
1. Lead a team of 32 professionals, supporting the Institute's strategic and operational needs.
2. Support the Board of Directors and Managing Director in decision-making and implement their directives.
3. Oversee business process improvements and staff development to enhance administrative efficiency.
4. Manage financial oversight for the Institute.
5. Coordinate communication with the Max Planck Society central administration and collaborate with other institutes and partner universities.
6. Handle project management, streamline internal communications, and consult with legal, tax, and building specialists to ensure compliance and continuous improvement.
Your profile:
* Higher degree (Masters) or equivalent.
* Relevant leadership experience in an academic or research environment.
* Broad knowledge of administrative, employment, procurement, and funding laws.
* Strong leadership, management, and coaching skills.
* Proven project management and change management experience.
* Excellent communication, negotiation, analytical, and problem-solving skills.
* Fluent in German and English (C1 level), both oral and written.
* Proficient with IT office software and ERP systems.
What we offer:
* Salary and benefits based on TVöD Bund guidelines (EG15).
* A supportive work environment with flexible working hours and on-site childcare.
* Opportunity to work in an international, dedicated team with professional development options.
Additional Information:
The Institute is committed to diversity and inclusion, encouraging applications from all qualified candidates, including individuals with disabilities. For more information, contact Dr. Mike Rose at vw.leiter@aei.mpg.de.
Application Process:
Please submit a single PDF application via our job portal, including your CV, education and work certificates, and a cover letter explaining your motivation and relevant achievements. The deadline is May 11, 2025, but applications will be reviewed until the position is filled. For privacy policy details, visit https://www.aei.mpg.de/515110/privacy-policy.
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Max Planck Institute for Gravitational Physics (Albert Einstein Institute)
Potsdam Science Park, Am Mühlenberg 1, D-14476 Potsdam, Germany
www.aei.mpg.de
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