Position: Document Controller
Location: Frankfurt
Work Pattern: Hybrid
We’re looking for a proactive and detail-oriented Document Controller to join our team and support the successful delivery of projects. This role is ideal for someone with a solid foundation in document management and a desire to grow within a dynamic, fast-paced project environment.
Responsibilities
* Maintain, store, and version all project documents in the DMS
* Verify incoming and outgoing documents for completeness, correct metadata, numbering, file formats, revision, and approval status.
* Ensure that only the latest approved version is in circulation; label and archive older revisions.
* Initiate and track review workflows, support reviewers and approvers, and document approval history (audit trail).
* Prepare and send document transmittals to internal/external recipients; maintain distribution lists and dispatch records.
* Receive, check, and manage document deliveries from suppliers; provide feedback on discrepancies; maintain the Document Status Report (DSR).
* Upload documents, maintain metadata, update statuses and approvals, and assist users with system usage.
* Create a general paper archive reflecting the digital state, which can be handed over to the client as part of the final documentation.
* Compile and quality-check the final documentation (As-Built) for transfer to operations or DMS EASY.
Ideal Candidate
* Experience in document management / engineering documentation (ideally in plant construction, energy, or infrastructure).
* Knowledge of DMS systems.
* Understanding of document control processes (review, approval, revision, transmittal).
* Highly accurate, structured, and reliable work approach; strong focus on data and process quality.
* Communication skills, service orientation, teamwork, attention to detail.
If you're interested, click apply or contact luiz.azoni@ersg-global.com