Position summary:
The European Regional Assistant plays a critical role in supporting the administrative and operational functions of our European headquarters in Germany. This position ensures smooth day-to-day operations, facilitates effective communication across departments and regions, and upholds compliance with local legal and corporate standards. Acting as a key liaison between regional offices and corporate leadership, the assistant contributes to strategic initiatives, manages essential documentation, and supports logistical needs to enhance organizational efficiency and alignment.
Key Responsibilities:
* Liaise with internal departments and external partners to ensure smooth communication and collaboration.
* Assist with budget tracking and expense reporting for the European region.
* Maintain accurate records and documentation related to regional operations and administrative activities.
* Support travel arrangements for regional staff, including booking transportation and accommodations.
* Coordinate regional meetings, including scheduling, agenda preparation, and follow-up actions.
Results/Accountabilities:
* Legal Representation: Serve as the legal in country representative of the GmbH in all business and legal matters in Germany, bringing all information to the Vice-President's attention.
* Operations Management: Manage the day-to-day operations of GmbH, including office space, administrative tasks, and vendor relationships.
* Fluency in German and English (spoken and written) required.
Relationships with Others' Jobs:
* Works with President to ensure corporate governance and compliance with legal/tax providers in Germany.
* Works with local office facilities to ensure mail is collected and office space is available when needed.
* Translates documents from German to English as required and needed.
* Ensure the accurate filing of international Individual Tax Data for all clients.
Qualification Profile:
* Ability to work independently, identify problems/develop solutions.
* Ability to travel on short notice, if required
Physical Requirements and Environmental Conditions:
* Frequent standing, sitting, and walking.
* Continuous mental and visual attention, requiring constant alertness or activity.