POSTE
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a :
Chief Executive / Deputy Chief Executive - Operations Management Officer (M / F)
Job Description : Reporting line :
The incumbent(s) report to and work under the supervision of senior members of the Resource Planning & Performance Monitoring Division.
Purpose
The division plays a critical role in ensuring smooth and efficient execution of investment activities. This interim position provides essential operational and coordination support to maintain data quality, manage workload peaks, and support ongoing automation and process improvement initiatives.
Responsibilities
Operations Management
Execute accurate and timely data inputs and updates from deal creation to signature, ensuring compliance with investment mandates and operational workflows.
Manage backlog and pending operational requests, focusing on data quality, consistency, and traceability.
Contribute to data cleaning and validation to support reliable reporting and decision-making.
Maintain up-to-date documentation of operational processes to promote consistency and knowledge retention.
Process Improvement and Automation Support
Support the digitalisation and automation of application processes for guarantees, equity, and mandates, including mapping current manual workflows, designing digital solutions, and supporting user acceptance testing and rollout.
Contribute to the development of IT tools and dashboards, helping consolidate stakeholder requirements and improving internal reporting capabilities.
Work closely with the Business Support division to enhance data management processes and support automation initiatives.
Gather and consolidate business requirements related to pipeline tracking and reporting.
Coordination and transversal activities
Liaise with teams across the Investment Office to align operational workflows and timelines.
Collaborate with other departments (Risk, Legal, Compliance, Finance) to ensure smooth exchanges during operational processing and audit controls.
Assist in preparing briefing materials and operational updates for senior management.
PROFIL
Qualifications
A minimum of three (3) years' relevant professional experience in operation management or transaction processing roles.
University degree (preferably at post-graduate level) in Finance, Economics, IT, or related fields.
Advanced proficiency in Microsoft Office tools (Excel, PowerPoint, Word, SharePoint, and Power BI) for data analysis, reporting, and documentation.
Fluent in English (oral & written); knowledge of other European languages is a plus.
Experience in banking, asset management, private equity, venture capital, portfolio guarantees, or mandates would be an advantage.
Knowledge of Alteryx or eFront is an advantage.
Experience with Tableau, Business Objects, or similar data reporting / visualisation tools is beneficial.
Action-oriented : Approaching new opportunities and challenges with energy, urgency, and enthusiasm.
Diligent : Strong attention to detail, ensuring accuracy and meeting deadlines effectively.
Collaborative : Building partnerships and working constructively in an international, fast-paced environment.
Effective communicator : Delivering clear, audience-tailored communications.
Data-driven & Analytical : Ability to analyse large data sets, identify trends, and provide actionable insights.
Efficiency-focused : Prioritising process optimisation, automation, and customer‑centric solutions.
Planning & alignment : Structuring and prioritising work in line with organisational objectives.
This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary ranges between 4500EUR and 6400EUR gross per month, depending on experience.
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