The Faculty of Science, Technology and Medicine (FSTM) at the University of Luxembourg is experiencing significant growth in student enrollment and the creation of new study programs.
Job Description
We are seeking a highly organized and skilled Project Officer to support our scholarship programs. The successful candidate will be responsible for managing various aspects of scholarships, including administrative tasks, committee organization, deadline management, project development, process improvement, training and support, fellowship administration, communication, fundraising, and international relations.
Key Responsibilities
1. Administrative Follow-up: Handle administrative tasks related to academic scholarships and awards, including case follow-up, documentation, reporting, and financial management.
2. Committee Organization: Coordinate the formation and operation of committees responsible for selecting scholarship recipients.
3. Deadline Management: Manage and monitor relevant deadlines to ensure effective coordination between various timelines in the context of national, European, and international student recruitment, as well as the requirements of different funding accounts.
4. Project Development: Design, develop, and implement student-recruitment-related projects in close collaboration with FSTM's communication office and other relevant services.
5. Process Improvement: Implement and improve processes for scholarship management, contributing to the development of existing UL-level electronic means and developing FSTM-level tools to ensure a lean and transparent operation.
6. Training and Support: Provide necessary training and support to staff and partners involved in scholarship programs.
7. Fellowship Administration: Handle administrative tasks for doctoral and postdoctoral fellowships, including translating call/offer details into institutional needs and implementing steps to formalize contracts.
8. Communication: Ensure appropriate communication on established scholarships and successful graduates in collaboration with the FSTM communication team.
9. Fundraising: Liaise with the University's fundraising office to support the administration of scholarship donations, donor stewardship efforts, and recognition plans that reflect donor intent.
10. International Relations: Liaise with the University's International Relations Office or in general with central services related to scholarships.
Requirements
To be considered for this role, you must have:
* Education: Master's degree in a relevant field; e.g., Education Management, Business Administration, International Relations or equivalent experience.
* Experience: Proven experience in managing scholarships, grants, or similar funding programs.
* Skills: Strong organizational, communication, and project handling skills.
* Languages: Proficiency in English and French; knowledge of German and Luxembourgish is an asset.
About Us
The University of Luxembourg is committed to excellence and innovation in research and education. Our campus offers a diverse and inclusive environment, with opportunities for professional growth and development.