Make impact. Be human. Stay curious.
Who we are
AI is transforming the world – and we're just getting started. With data growing exponentially, the need for smart, impact-driven minds has never been greater. At Rewire, we don't just follow trends in Data & AI – we shape them.
We're on a mission to grow Rewire's business by leaps and bounds, and we're looking for an
Office & Team Assistant
to help us reach our goals. You'll play a vital role in keeping our operations running smoothly and supporting our team to work efficiently and enjoyably, whether you're a student gaining hands-on experience or a part-time professional seeking a meaningful role in a modern, tech-driven environment.
You'll be at the heart of our daily business: supporting our team, enabling seamless processes, and ensuring a professional, warm, and efficient office environment. Your contribution will directly enhance the productivity and culture of Rewire.
Join a dynamic team of data and AI talents who tackle meaningful challenges, build smart solutions, and have fun along the way.
Wanna join the ride?
Where you'll make a difference
* Organize
and coordinate meetings, conferences, and appointments with clients, partners, and internal teams, while preparing rooms
* Oversee
office supplies, hardware and facility needs to ensure a fully equipped and smooth-running office
* Manage
travel bookings, compile invoices, handle cost centers, and process expense reports for partners
* Handle
daily administrative tasks including filing, mail and shipping, report preparation, and general office operations
* Plan
and coordinate internal team events for the Rewire DACH team, and assist with preparation and execution of external events like Rewire Live
* Facilitate
the onboarding process for new employees, ensuring a structured and welcoming start
What makes us the right choice for you
* Be part of groundbreaking change
as we scale a business in a fast-evolving industry with a dedicated international growth strategy, a team of experts, and the support of an experienced investor
* Step into a role
where your organizational talent, service mindset, and eye for detail truly matter
* Make a visible impact
behind the scenes – your work ensures our team thrives, projects run smoothly, and every day is more productive and enjoyable
* Deepen your skills
in communication, coordination, and business operations in a future-oriented environment
* Join a vibrant, multidisciplinary team
that's ambitious, collaborative, and just the right amount of nerdy – where learning and laughter go hand in hand
* Thrive in a culture
that values autonomy, curiosity, and bold thinking – where your voice matters, ideas turn into action, and your impact is genuinely recognized and rewarded
What makes you shine
You're a proactive, reliable, and organized team player who enjoys keeping things running smoothly and supporting others. You'll thrive with us if you bring:
* A strong foundation in office administration, business, or a related field
–
through a completed commercial education (kfm. Ausbildung), relevant professional experience, or current studies (e.g., Business Administration, Management, or Economics) – suitable for
working students
and part-time professionals
* Practical experience
in office administration, coordination, or customer support – demonstrating your ability to organize tasks, manage processes, and confidently use
MS Office
and other relevant tools
* Excellent organizational skills
and
attention to detail
– you excel at keeping multiple tasks on track and maintaining high standards
* A hands-on, service-oriented mindset
– you take ownership of your tasks, embrace challenges, and ensure smooth operations that create real value for the team
* Strong communication skills
and a
collaborative spirit
– you enjoy working with colleagues, supporting others, and fostering a positive, inclusive work environment
* Fluency
in both
English and German
(written and spoken)
Where and how you'll work
While your main workspace is our
office in Heidelberg
, occasional work from home is possible in alignment with your team. The role is designed for
around 16 hours per week
, ideally spread
across four days
, ensuring continuity, collaboration, and flexibility.
Most tasks can be carried out in
German
, while some communication and collaboration require
English
, reflecting our bilingual working environment.
In their own words
"Working at Rewire is pretty diverse and rewarding. I get to understand a lot about different parts of the company, work closely with colleagues in all departments, and constantly learn more and gain experience. The fast-paced environment, combined with meaningful responsibilities and constant learning opportunities, makes the work both rewarding and genuinely enjoyable. At least, we have an open atmosphere with our colleagues. We motivate and inspire each other, and it's a great pleasure. –
Suna Strittmatter, Executive Office Manager at Rewire
Sound like your kind of team?
Perfect If you're up for an exciting new challenge, we'd love to hear from you.
Apply now
And let's see where this journey takes us.
Questions?
Feel free to ask them via – we're happy to chat.
Who you are matters to us
We welcome all applicants – regardless of gender, background, or LGBT+ identity – because diversity and inclusion are core values for us. We are convinced that a diverse and inclusive workplace fosters creativity, innovation, and success.