Job Opportunity: Corporate Secretarial Specialist
We are seeking a highly skilled Corporate Secretarial Specialist to join our team. This role offers the opportunity to advance your career within the funds industry, diversify your relationship management skill set, and build expertise in corporate secretarial functions supporting private equity, private debt, and real estate corporate entities.
* Key Responsibilities:
* Collaborate with fund teams on setup and onboarding of client structures, and administer complex international structures;
* Interact with clients, board members, third-party intermediaries such as banks, lawyers, accountants, and tax advisors both in person and via written or telephone communication;
* Prepare documents for various company secretarial transactions (e.g., incorporation, share allotment, calls, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney, etc.) and arrange execution and necessary filings;
* Prepare for and attend board and shareholders' meetings, record, draft, and circulate minutes and actions arising from meetings;
* Assist with preparation, collation, and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files;
* Maintain statutory records for entities and monitor annual statutory filings;
* Monitor changes in relevant legislation and regulatory environment and take appropriate action; and
* Manage day-to-day company secretarial operations of entities.
Requirements:
* Excellent English language skills;
* Relevant professional qualification or working towards one would be an asset but not a requirement;
* One year or more of company secretarial experience a plus;
* Prior Diligent Board experience would be a plus;
* Enthusiastic attitude, drive, and willingness to learn;
* Able to build strong client relationships and take initiative to act without waiting for direction when appropriate;
* Organized with an eye for detail, possess a flexible and hands-on approach;
* Demonstrated experience with ability to prioritize and handle multiple projects simultaneously is essential;
* Demonstrated communication skills and able to deal with people at all levels.
Benefits:
We believe in being different - in what we do, how we work, and most importantly in how we enable and develop our people. We invest in our employees and offer a dynamic and international corporate atmosphere as well as customized training adapted to your needs throughout your career.