Job Description
About Our Role:
We are seeking a dedicated Corporate Secretary to join our team, responsible for providing administrative support and ensuring the smooth operation of our company's corporate secretarial functions.
Key Responsibilities Will Include:
* Interacting with clients, board members, third-party intermediaries via written or telephone communication;
* Overseeing company secretarial transactions (incorporation, share allotment, capital reduction, change of directors, strike off, etc.) including preparation and/or review of necessary corporate approvals, Companies House filings, statutory registers updates, etc.;
* Managing day-to-day company secretarial operations of entities;
* Monitoring changes in relevant legislation and taking appropriate action;
* Training junior staff, delegating tasks, organizing planning, and reviewing work;
* Collaborating on setup and/or onboarding of client structures and administering complex international structures;
* Preparing for and attending board and shareholders' meetings, documenting, drafting, and/or reviewing minutes and actions agreed upon;
* Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met;
* Proactively arranging regular reviews (healthchecks) of entities' records;
* Proactive collaboration between Co-Sec and Accounting teams, as well as other offices, focusing on client service delivery;
* Assisting with Know Your Customer/Client Due Diligence and promoter/corporate files;
* Ensuring internal processes are followed and logs/tracker are updated;
* Supporting team on client engagement and transactions.
Key Qualifications:
* Hold a relevant professional qualification or working towards one; preferably 3 years or more of relevant experience in company secretarial and managing corporate structures of similar nature; Prior Board experience highly desired;
* Strong knowledge of compliance requirements and AML regulations;
* Possess team spirit, build strong client relationships, take initiative to act without waiting for direction when appropriate;
* Flexible and hands-on approach, organized with an eye for detail;
* Ability to prioritize and handle multiple projects simultaneously is essential.
What We Offer:
We are committed to supporting your development, advancing your career, and providing benefits that matter to you. Our industry-leading Academy offers learning zones tailored to every stage of your career, resources from LinkedIn Learning, and more.