Munich International School (MIS), located in Starnberg, south of Munich, Germany, is an outstanding, innovative, and comprehensive international school for students aged 4 to 18 years. An inspirational faculty and staff create an exceptional learning environment that motivates all students to be globally minded, academically successful, well-balanced, and prepared for future challenges and responsibilities.
We are looking for a
School Bus Transportation Manager (m/f/d)
(80-100%)
YOUR KEY RESPONSIBILITIES
1. Coordination with our private bus companies:
Establishing and maintaining strong partnerships with currently 9 contracted bus companies for 72 private buses.
Negotiating contracts, monitoring performance, and ensuring high standards of service delivery.
Conducting regular communications, consultations and training (e.g. child protection and cultural training) with partners to drive continuous improvement in operations.
Daily bus duties in our bus park.
2. Route Planning and Budget Management:
Coordinate and manage all school bus routes for morning and afternoon services for our all-day school.
Identify buses with low passenger numbers for possible reassignment or cancellation to save costs.
Prepare and manage the transportation budget. Conduct cost planning and monitoring expenditures.
3. Student Registration and Data Management:
Ensure effective registration of students and staff for our private bus system.
Process re-registrations, update records, enter bus details into the IT system and enroll new students.
4. Communication and Coordination:
Developing communication strategies to keep all stakeholders (bus companies, families etc.) informed about updates and changes in transportation services and the value of our bus service.
Liaise with bus companies to verify new routes and address any potential issues.
Follow up with families who have not responded to transportation re-registration or submitted incomplete contracts.
Coordinating closely with school leadership, administrative teams, and other relevant departments.
Set clear expectations for adequate student behavior on buses based on school values (Respect, Care, Integrity, Trust).
Representing the school in external forums and events related to transportation and logistics.
5. Record Keeping and Reporting:
Maintain accurate and up-to-date passenger lists and other relevant records.
Update billing details and budget information in IT systems in early August.
Print and distribute new passenger lists and other necessary documents.
6. Problem Solving and Adaptability:
Handle address changes, road closures, and other unforeseen issues promptly.
Assist new families and manage new contracts on orientation day, ensuring a smooth start to the school year.
7. Team Leadership:
Lead, motivate, and develop both the internal team and external partners.
Plan and execute training programs for staff and develop operational and strategic initiatives in the fields of transportation.
Foster a solutions-oriented and productive team culture.
REQUIREMENTS AND QUALIFICATIONS:
A degree in Business Administration, Transportation Management, Logistics or a comparable education and experience.
Ideally more than 5 years of professional experience in a senior role in transportation / logistics management, ideally within the education sector or a similar environment.
Excellent hands-on organizational and time management skills, stress resistance, and problem-solving abilities.
Ability to think strategically while managing operational details daily with resilience.
Interpersonal and communication skills both in German and English.
Must be willing to work flexibly, including during off-peak times, and be available on call, especially on school days.
Must be available during summer holidays leading up to the beginning of the school year and until the bus operation runs smoothly again.
Strong leadership skills and experience in collaborating with external service providers and partner companies.
Experience in budget management and cost-saving initiatives.
Attention to detail and accuracy in data entry and record keeping. Proficiency in using IT systems (MS Suite 365, etc.) and software solutions.
The ability to train and supervise any support staff or volunteers involved in transportation coordination.
WE OFFER AT MIS
A challenging and exciting position in a unique, international school environment
Effective cooperation in a professional and caring team with positive team spirit
Learning and development opportunities for personal and professional growth
Initially a 2-year contract, with the possibility to extend it indefinitely
Excellent benefits package: monthly salary (based on an in-house collective agreement, 13th month salary, holiday bonus and meal allowance)
Modern and comfortable working environment
YOUR APPLICATION
We look forward to receiving your application! Please send it to .
Munich International School e. V.
Schloss Buchhof • 82319 Starnberg • Germany
Human Resources •