Assistenz der Geschäftsführung
(m/f/d)
Employment with Hays Professional Solutions GmbH Raunheim Start date: asap Reference number: 853692/1
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Responsibilities
1. Independently support the Managing Director in daily operations and cooperate with global management and Chinese headquarters and joint entity in Sweden.
2. Full calendar and time management: schedule and coordinate appointments, internal/external meetings, business trips and travel arrangements — including expense report preparation
3. Prepare, support and follow up on conferences, board-meetings, management meetings, corporate communications and correspondences
4. Create agendas, pre-meeting briefings, minutes and meeting papers; coordinate follow-up actions
5. Draft and coordinate emails, letters, presentations and documents in English, Chinese
6. Coordinate communication, reporting and alignment with our joint entity in Sweden, ensuring smooth information flow making across sites
7. Coordinate internal and external communication as a trusted “gate-keeper”: with customers, partners, subsidiaries, global management / headquarters
8. Organize corporate events, visits, guest reception — also manage event logistics and invitations if required
9. Support or coordinate small to medium projects ( corporate communications, internal organizational tasks, cross-office coordination)
10. Act as a liaison between German operations, Chinese parent company and the Swedish joint-entity to ensure smooth multinational operations
Profile
11. Degree in business administration (BWL) or equivalent commercial/secretarial training
12. Professional experience in assistance, executive support or a comparable role — preferably in an international or cross-cultural environment
13. Excellent communication skills for Fluency in English and Chinese; German,skills are a plus but not required
14. Excellent command of MS Office (Word, Excel, PowerPoint), Outlook/calendar tools; comfortable with digital systems
15. Strong organizational and multitasking skills; ability to act reliably under pressure and with changing demands
16. High level of discretion, integrity and reliability
17. Proactive, self-driven personality with entrepreneurial mindset
18. Flexibility regarding occasional international travel when required
Benefits
19. Support during the entire application process
20. 30 days of vacation
21. Wok for a renowned automotive customer