Join our Team in Munich Garching as an Office Administrator - Play a key role in maintaining a professional workspace and outstanding customer service!
Responsibilities:
* Welcome and accommodate visitors, clients, and staff, ensuring a professional front-desk presence
* Serve as liaison between internal departments (IT, Procurement, HR, Finance, Security, etc.) to coordinate office-related needs
* Manage inquiries, respond to questions, and handle complaints with professionalism
* Act as the primary contact for office suppliers and service providers (e.g., mail and courier services, office supplies, utilities, cleaning, etc.)
* Coordinate meeting room bookings and staff appointments
* Oversee all incoming and outgoing mail and courier services, ensuring proper tracking and distribution
* Maintain the overall office appearance and functionality, including utilities and workspace readiness
* Prepare workstations for new hires and coordinate onboarding workspace arrangements
* Monitor office space usage and coordinate reconfigurations in collaboration with the Real Estate & Facilities Manager
* Conduct regular inventory checks and ensure proper asset tracking
* Assist in local facility management tasks in partnership with the RE&F Manager
* Order and maintain stock of office supplies and consumables
* Maintain internal RE&F systems and assist with invoice processing
* Perform various ad hoc administrative tasks as directed by the line manager
Mandatory Skills Description:
* Organisational Skills, Multitasking, Customer Service, Problem Solving, Communication Skills
Nice-to-Have Skills Description:
* previous experience in a similar role, corporate working experience
Languages:
* English: C1 Advanced
* German: C1 Advanced