Executive Assistant to the CEO (f/m/d)
To support our Office Management team we are searching for a Management Assistant (f/m/d) to be based in our Munich office.
WHAT YOU WILL DO
1. Executive Support (50%)
2. Strategic Calendar Management: Manage an extremely active calendar of appointments; ensure the CEO’s schedule aligns with strategic priorities and optimize time management.
3. Gatekeeping & Representation: Serve as the primary point of contact for internal and external constituencies. Act as a “gatekeeper” and “gateway” to the Executive, ensuring direct access is properly managed.
4. Meeting Preparation: Prepare agendas, briefing materials, and presentations for leadership meetings.
5. Travel & Logistics: Arrange complex and detailed travel plans, itineraries, and agendas (domestic and international); compile documents for travel-related meetings.
6. 2. Team Leadership & Operations (50%)
7. Team Management: Recruit, onboard, train, and manage a small team of Administrative Assistants. Conduct regular 1:1s and performance reviews.
8. Workload Distribution: Monitor the capacity of the admin team to ensure coverage during peak times, holidays, and illnesses. Re-allocate resources as necessary.
9. Mentorship: Foster a culture of excellence; provide professional development, coaching, and conflict resolution to the support staff.
10. Special Projects: Handle confidential and sensitive projects independently, including budget planning, event coordination, and cross-functional initiatives.
WHO YOU ARE
11. Experience: 3+ years of experience supporting C-Level Executives, preferred with first experience managing or mentoring other administrative staff.
12. Education: Bachelor’s degree preferred.
13. Language Skills: Native level proficiency in English (written and spoken), French language skills are a plus in collaborating with the executive management
14. Tech Stack: Expert proficiency in [Microsoft Office 365 & Google Workspace], video conferencing tools (Zoom), and collaboration tools (Slack).
15. Communication: Exceptional written and verbal communication skills in english.
16. Strategic Mindset: Ability to look beyond the daily tasks and understand the “big picture” of the organization’s goals.
17. Leadership: A natural ability to motivate and guide a team while remaining “hands-on.”
18. Emotional Intelligence: High EQ with the ability to read the room, manage diverse personalities, and handle sensitive situations with grace.
19. Discretion: Unquestionable integrity and ability to maintain strict confidentiality.
20. Resilience: Ability to work under pressure in a fast-paced environment and adapt to changing priorities rapidly.
WHAT WE OFFER
21. Up to 32 days of holiday, depending on the length of service, starting with 28 days
22. Mobile office with up to 20% of your total contracted hours (job and position permitting)
23. 10 days/year of mobile office abroad in EU-countries (job and position permitting)
24. Language & e-learning courses
25. Staff discount of up to 30%
26. Company pension scheme
27. Discounted membership for selected sports platforms & gyms
28. Discounted travel card
29. Access to LinkedIn Learning
30. Individual support on mental health & well-being (e.g. compatibility work and family life)
31. Social Day
32. Employee Share Purchase Plan
WHO WE ARE
Mytheresa is one of the leading global digital luxury shopping platforms. Our unique digital experience is based on a sharp focus on high-end luxury shoppers, exclusive product and content offerings, leading technology and analytical platforms as well as high quality service operations.
Since January 2021 we are a listed company on the New York Stock Exchange. More than 1,900 employees from over 100 countries work passionately to provide the best shopping experience.
Creating a strong as well as a diverse and inclusive team is essential for Mytheresa. For us your expertise and motivation matter more than your individual walk of life. Mytheresa ensures a fast and equal hiring process.