About XBP Europe
XBP Europe is an innovative, forward-thinking provider of bills and payment process solutions. Leveraging an EMEA-wide footprint and proprietary technology and services, we are backed by decades of industry-relevant experience.
Bills and payment processes are increasingly omni-channel and paperless. That’s where XBP Europe comes in. Our offerings enable seamless workflows and frictionless transactions. XBP Europe combines physical documents, digital data, and instant messaging to help organisations work smarter. As part of that, we help to gather, process, and refine valuable data for use in decision-making.
Our digital transformation solutions enhance efficiency, cash flow, and end-user experience. We serve a growing client list throughout Europe. See why organisations of all sizes choose XBP Europe as a digital transformation partner, visit our website at www.xbpeurope.com
Job Description
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Job Summary/Objective
Job Title: Document Management Specialist (m/w/d)
Shift timing I: Monday to Friday, 5:30 AM-2:00 PM CET
Shift timing II: Monday to Friday, 2:00 PM-10:30 PM CET
Job type: Permanent Contract
Location: Berlin, 13053
About The Role
As a Document Management Specialist in the Preparation and Scanning Department, you will play a crucial role in the efficient and accurate handling of company documents. This position requires a high level of expertise in document preparation, scanning, and quality control, ensuring that all processes comply with regulatory standards and internal procedures. Your responsibilities will include:
* Advanced Document Preparation: Preparing a wide range of documents for scanning, ensuring they meet all technical and regulatory requirements. This involves sorting, organizing, and categorizing documents to optimize the scanning process.
* High-Performance Scanning Operations: Operating high-performance scanning equipment to capture documents with precision. This includes configuring scanners, adjusting settings for optimal image quality, and performing routine maintenance checks.
* Quality Control and Assurance: Conducting thorough visual inspections of scanned images, using proprietary software packages, to verify their quality against established work instructions. This ensures the highest standards of document accuracy and integrity are maintained throughout the process.
* Document Sequence Management and Archiving: Managing the sequence of documents during processing and ensuring quality control at every stage. Accurately labelling and archiving processed batches for easy retrieval and secure storage, adhering to all data protection and archiving regulations.
* Document Retrieval and Forwarding: Efficiently locating and retrieving requested documents from the archive system, ensuring prompt forwarding for further processing. This requires strong organizational skills and familiarity with document management systems.
This role demands attention to detail, the ability to master a diverse set of specialized hardware and software, and a commitment to maintaining the integrity and confidentiality of all documents processed. The Document Management Specialist will be a key player in supporting the organization's information management strategies and ensuring compliance with all applicable regulations.
Skill Required
* Experience with 10-finger typing on a PC
* Experience with data entry or document management
* Requires skills acquired through formal education or on-the-job training
* Works within specified procedures and guidelines with limited ability to change approach and medium level of supervision
* Police certificate of good conduct (Führungszeugnis)
* German proficiency B2 (Mandate).
Benefits
* As a project organization, we offer you varied tasks and help you advance your professional and personal development
* You work in a dynamically developing international company with colleagues from all over Europe
* A team-oriented and social environment with an open corporate culture
* An attractive working environment and easily accessible locations
* Attractive remuneration and a team-oriented bonus model
* Good career opportunities in a growing company
Disclaimer
XBP Europe prioritizes individual privacy and is devoted to safeguarding personal data. Our recruitment policy focuses on selecting the most qualified candidates based on merit and skills aligned with position requirements. Candidate information is handled in strict compliance with GDPR policies and relevant data protection laws. Read our GDPR policy here.
XBP Europe is committed to creating a diverse environment. Qualified applicants will be considered for employment without regard to their characteristics or preferences. We provide equality, fairness and respect for all in our employment, whether temporary, part-time or full-time. We oppose and avoid all forms of unlawful discrimination including those known as protected characteristics.
XBP Europe recruiters or representatives will only contact you by emails ending with xbpeurope.com or exelatech.com. We would never ask you for payment or ask you to deposit a check into your personal bank account during the recruitment process.