Posting Close Date:
Applicants must submit their completed application by 05-10-2026 at 11:59 p.m. MST
Application and Special Instructions
As part of the application process, all applicants are required to submit a chronological resume and cover letter at the time of the application.
Applications that do not include both documents by the closing date of the recruitment will be considered incomplete and will not receive further consideration for this recruitment.
The highest scoring applicants will be invited to participate in an interview.
INTERVIEW INFORMATION: The highest scoring applicants will be invited to attend in-person interviews on May 28 & 29, 2026. Out-of-state candidates may participate via Microsoft Teams.
Hiring interviews may be conducted.
The City of Tucson does not provide VISA sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
Relocation expenses will not be provided for this position. Candidates are responsible for all costs associated with relocating to the Tucson area, if applicable.
Recruiter contact information: If you have any questions, please contact
ABOUT THIS JOB
Position Specific Summary
The City Clerk Administrator at the City of Tucson's City Clerk's Office supervises staff and ensures the efficient execution of department operations. This position coordinates financial processes, operational systems, technology solutions, customer service initiatives, and cross-departmental workflows to ensure alignment with organizational goals, the continuous improvement of department services, and adherence to local and state legislation. The position may be elevated to Deputy City Clerk on assignment pay.
Work is performed under the supervision of the City Clerk. This position exercises supervision over division personnel.
Duties and Responsibilities
1. Administers the daily operations of the City Clerk’s Office, aligning financial and operational practices with organizational goals and citywide policies, and assists with the duties of the City Clerk in their absence.
2. Leads and maintains various departmental projects, especially related to election cycles; manages timelines, stakeholder communication, logistic coordination, and reporting from initiation through implementation.
3. Manages assigned professional staff, including reviewing timecards, managing schedules, completing performance evaluations, facilitating access to resources and training, and organizing and coordinating departmental projects. Conducts quality assurance reviews of operational records, reports, and documentation for clarity, accuracy, and consistency, and assists staff with complex or escalated operational issues to ensure effective service delivery and resolution.
4. Researches, interprets, and applies State Statutes and City Code to daily operations; ensures departmental activities comply with legal mandates, election laws, and evolving legislation while maintaining political neutrality.
5. Reviews reports and tracks monthly budget forecasts. Reviews budget with divisional staff to ensure division-wide understanding regarding budget expenditures and improving efficiencies. Participates in procurement processes by evaluating services, products, and operational needs to recommending solutions that support cost-effective operations.
6. Coordinates the collection and compilation of department-wide performance metrics and customer feedback from supervisors and divisions to inform leadership on overall departmental performance and identify opportunities for operational improvement.
7. Prepares written materials, proofreads, responds to inquiries, attends public meetings, and communicates with the public, supervisors, other City personnel, and Ward offices regarding inquiries and constituent requests; coordinates meetings and prepares presentations as necessary.
8. Assists with the coordination and administration of municipal elections, including assisting with voter registration, polling locations, and election day logistics.
9. Performs all other duties and tasks as assigned.
Working Conditions
Mostly office environment.
MINIMUM QUALIFICATIONS
Education:
Associate degree
Experience:
Five (5) years of relevant experience
License: A valid and unrestricted driver’s license with two (2) years of licensed driving is required.
Any combination of relevant education and experience may be substituted on a year-for-year basis.
Preferred Qualifications:
Master’s degree in Business Administration, Public Administration, or related field.
IIMC Master Municipal Clerk Certification.
AZ SOS Election Certification.
Experience in reading, interpreting, and applying local, state, and federal laws, regulations, and procedures.
Experience in project management, analytical, and organizational functions.
Technological proficiency and comfort in using computer software, databases, and various other electronic systems and programs.
Experience in interpersonal relations, communication, and leadership.
Three years or more of supervisory experience.
POSITION DETAILS
Job Profile
J0206 - City Clerk Administrator
To view the full job profile including classification specifications and physical demands click .
Compensation Grade
G112
Hourly Range
$42.80 - 64.20 USD
The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
FLSA
Exempt
Position Type
Regular
Time Type
Full time
Department
City Clerk, ZBUDG HIER - Recurring
Department Link
Background Check: This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.
ABOUT US
Benefits: The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at
Citizenship: The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status. The City of Tucson does not offer visa sponsorship.
City of Tucson is an Equal Opportunity/AffirmativeAction/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status.If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).
The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at or 520-791-2619.
Recruiter Name
Dmitriy Adamia (101058)
Recruiter Email
For Human Resources general questions please contact 520-791-4241.