Your role as an Executive Assistant will be pivotal in supporting the team and ensuring the smooth operation of our business.
About the Job
* This is a dynamic position that requires strong organizational skills, attention to detail, and excellent communication abilities.
Key Responsibilities
* You will provide administrative support, including general assistance tasks, coordination of incoming and outgoing mail, and managing the calendar.
* Organize and take minutes of internal and external meetings, ensuring that all necessary information is documented and shared with relevant parties.
* Prepare documentation for meetings, such as agendas, meeting notes, and action items.
* Manage, organize, and optimize work processes to ensure efficiency and productivity.
* Work closely with staff to ensure that processes run smoothly and that internal guidelines are respected.
* Ensure effective communication between different departments of the company, facilitating collaboration and problem-solving.
* Serve as the primary point of contact for various shareholders and service providers, handling inquiries and issues in a timely and professional manner.
Requirements
* Degree in office or project management or comparable business degree.
* Preferably first work experience in a similar position in the assistance segment or in project work.
* Excellent knowledge of Outlook, Word, and Teams, as well as confident handling of other MS Office applications.
* Strong organizational skills and enthusiasm for working with people.
* Motivation and personal commitment, as well as a high affinity for IT.
* Autonomous and reliable working attitude, along with strong analytical skills.
* Outstanding teamwork and communication skills.
* Fluent written and spoken English, with Luxembourgish and French desirable.