This vacancy is open to UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments of all nationalities. The UNDP Security Office is responsible for the provision of guidance, advice, and support to the organization in respect to security risk management activities not directly managed by UNDSS. The UNDP Security Office (SO) is tasked to coordinate and manage Strategic Security Information processes, Security Training, Policy Development, Special Communications Efforts, Crisis Response, and Compliance Oversight.
Under the overall supervision and guidance of the Management Specialist Security, the Security Associate assists in the overall management of security-related administrative services, as well as the administration and execution of processes, to ensure high quality and accuracy of work within the Security Office. The incumbent also provides executive support to the Director of the Security Office (SO) and security and logistical support to all SO team members, including the Regional Security Advisors and their teams.
The Security Associate promotes a client, quality, and results-oriented approach while performing crucial security support functions. The incumbent works in close collaboration with the Security Office staff in HQ and in the field, Operations, Administration, and travel staff in the CO and HQ to ensure consistent service delivery.
Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
1) Provision of Efficient Security Administrative Support
Conducts research on technical specifications of security solutions required by the Country Offices, including communications equipment (satellite, VHF, UHF, and HF radios), armored vehicles, and personal protective equipment.
Assists in the organization and coordination of shipments of security equipment and customs clearance, aiding in the preparation of all necessary documents for UNDP shipments (received/sent).
Organizes the Security Office’s administrative files to ensure consistency and completeness.
Creates and maintains electronic and hardcopy files, including storage, retrieval, and disposal as appropriate in compliance with Record Management and Archiving policies and procedures.
Maintains an up-to-date database of contact data for all UNDP security workforce as well as Agency Country Security Focal Points.
Provision of Security Operations Support
Assists in maintaining and updating relevant security documents.
Research innovative security solutions to support UNDP operations globally.
Assists in reviewing security incidents affecting UN personnel, offices, and assets.
Maintains records and documentation related to security operations,
Maintains the database and keeps track of approved country-level security documents, such as Locally Cost-Shared Security Budgets.
Support in Supply and Asset Management
Assists with receiving, inspecting, and verification of all incoming security equipment, furniture, and supplies, as well as scheduling deliveries to users.
Maintains a good order of storage space, safeguards, and control of movements of security assets to/from storage.
Performs testing and maintenance of security equipment, keeping security equipment in good working order.
Supports the semi-annual physical inventory verification exercise by checking the accuracy of records and the location of property.
Oversees disposal of items and accuracy of inventory data, both in HQ and in the field offices, as it concerns security equipment.
Manages the provision of reliable and quality office supplies.
Serves as a focal point for travel matters in the Security Office, including coordinating approval for field missions.
Maintains travel log for all Security Office staff worldwide.
Acts as travel processor for travel funded by the Security Office, including SO personnel's official business travel for attendance of UNDP personnel in security trainings.
Monitor travel dashboard and ensure SO team members are compliant with timely submission and closure of Travel Requests, advising CO administration on reconciliation of travel expenses for out-posted staff.
Support for Training and Knowledge Management
Provides support in organizing and conducting training courses on security awareness and preparedness, as required.
Briefing/debriefing of Security Office staff members on logistical and operations matters.
Serves as the focal point for travel for training of UNDP personnel to security courses funded by the Security Office, coordinating approval, and ensuring travel complies with the travel for training policy.
Provides logistical support to training and workshops organized by the Security Office.
Security Services-Policy Awareness & Implementation
~ Knowledge of security policy concepts and ability to apply them to strategic and/or practical situations
Security Services-Security information management
~ Analytical capabilities to process diverse security information and develop recommendations
University degree (bachelor’s degree or master's equivalent) in Business or Public Administration or a relevant field will be given due consideration, but is not a requirement.
Successful completion of security-related training/courses is desirable.
A minimum of 6 years (with a high school diploma) or 3 years (with a bachelor’s degree) of relevant experience in administration or programme support service is required.
Knowledge and experience in the effective use of computers and office software packages (MS Word, Excel, are required.
Experience and knowledge of the UN Security Management System (UNSMS) is desirable.
Fluency in written and spoken English is required.
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate, and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
For all new UNDP fixed-term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.