Our client is a dynamic and innovative firm based in Berlin, specializing in providing high-quality services across various sectors. With a commitment to excellence and a focus on customer satisfaction, the company aims to deliver tailored solutions that meet the evolving needs of its clients.
Job Responsibilities:
1. Provide administrative support to the executive team, managing calendars, scheduling meetings, and organizing travel itineraries.
2. Prepare presentations, reports, and correspondence as required by the executives.
3. Handle phone calls and communication on behalf of the executives, ensuring timely responses to inquiries.
4. Maintain an organized filing system for all important documents and project files.
5. Coordinate and assist with special projects as assigned by senior management.
6. Act as a liaison between the executive team and internal/external stakeholders.
7. Support budgeting and expense reporting activities, ensuring compliance with company policies.
8. Assist in event planning and logistics for corporate events and meetings.
9. Perform additional duties as necessary to support the executive team and enhance departmental efficiencies.
Essential Qualifications:
10. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
11. Strong organizational and multitasking skills.
12. Excellent verbal and written communication abilities in English. Proficiency in German is a plus.
13. Ability to work independently and as part of a team.
14. Maintain confidentiality and professionalism in all interactions.
Desired Experience:
15. Minimum of 3 years and maximum of 5 years of experience in an administrative or executive assistant role.
16. Experience in managing calendars and appointments for senior-level executives.
17. Demonstrated ability to prioritize tasks and manage time effectively in a fast-paced environment.
18. Familiarity with office management procedures and basic accounting.