The
Office Administrative Assistant (f/m/d)
Workplace: Secretariat of Univ.-Prof. Dr. rer. nat. Hind Medyouf in the Clinic for Oncology, Haematology and Stem Cell Transplantation (Medical Clinic IV). Learn more
Key Responsibilities
* Provide comprehensive administrative and organizational support in both English and German
* Manage calendars, appointments, and travel arrangements
* Independent preparation, formatting, and editing of documents, presentations, and correspondence, including reports and scientific communication
* Independent planning and coordination of courses, meetings, seminars, events, and research projects
* Act as a liaison between the research laboratory and university administration
* Management of third-party funds (DFG, EU, etc.)
* Preparation and support for committee work and project proposals"
* Maintenance and updating of databases and website content related to teaching and research
* Interface function between scientific staff, administrative units and external partners
* Support onboarding of new members and general office management (in coordination with the Lab Manager)
Required Qualifications
* Vocational training (e.g. Kauffrau/Kaufmann für Büromanagement) or equivalent qualification. A university degree would be advantageous
* Full professional proficiency in English and German is required
* Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
* Experience in administrative tasks as well as appointment and travel organization is a plus
* Previous experience in a similar support role in an academic research or clinical environment
* Proficient use of academic tools (e.g. EndNote, BioRender, Prism, or similar)
* Intercultural competence and teamwork skills to contribute to an inclusive work environment
* Independent and structured way of working and discretion in handling sensitive information
We offer…
* An international, welcoming work environment
* Meaningful and engaging work to support the advancement of research to fight cancer
* Opportunities for personal and professional development through training programs
* Central location in the heart of Europe at the crossroads of Germany, the Netherlands, and Belgium, in a city with a vibrant student atmosphere, rich history, and culture
* 30 days of vacation per year for full-time employment
* A bonus of 3,000 euros for employees who help recruit employees in different sectors
* An attractive company pension scheme from VBL
* Education opportunities, including updating and upgrading
* Access to public transport
* In-house kindergarten (places subject to availability)
* Staff residences (places subject to availability and by arrangement)
* An onboarding app for new employees
* Extended opening hours in the staff restaurant