Executive assistant* - cto office

We are looking for an Executive Assistant* to join our ARIS headquarters in Saarbrücken, who will provide high-level administrative support to our CTO, as well as offer coordination and operational support to the broader CTO organization. This role involves handling complex, confidential, and sensitive tasks while ensuring effective collaboration across functions. Essential functions: Manage the CTO’s schedule, including meetings, appointments, and travel arrangements. Provide administrative and coordination support to additional functions within the CTO organization in Saarbrücken, ensuring alignment and smooth operations. Prepare, review, and edit correspondence, reports, and presentations. Organize and coordinate meetings and events, including agendas, minutes, and follow-ups. Serve as a primary point of contact for internal and external communications related to the CTO office. Maintain organized filing systems for both electronic and paper documents. Conduct research, compile data, and prepare reports to support decision-making. Arrange travel plans, itineraries, and accommodations. Prepare and process accurate, timely expense reports. Handle sensitive and confidential information with discretion. Ensure the CTO and supported teams are well-prepared for meetings and engagements. Minimum requirements: Bachelor’s degree in Business Administration, Communications, or a related field (preferred). Minimum of 5 years of experience in an executive support role. Experience supporting multiple stakeholders or functions is a strong advantage. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.). Ability to manage multiple priorities and meet deadlines in a dynamic environment. High level of professionalism, integrity, and discretion. Excellent interpersonal skills and ability to work effectively with all levels of management and staff. Fluency in German and English is required. INTERESTED? We look forward to receiving your complete application documents. Your application should include a CV in tabular form and your training and work references. Your contact: Ravnoor Kaur, Senior Talent Acquisition Partner * f/m/d - Diversity matters!